Purchase Orders (PO)

Streamlined Ordering and Receiving

Easily create and send purchase orders, then track them through open, partially received, and closed states. When goods arrive, enter a shipment in Accounts Payable (AP) and receipt items directly against one or more purchase orders—ensuring a seamless flow from procurement to payment.

Automation to Reduce Errors

Avoid unnecessary data entry and reduce the risk of mistakes with automation features such as:

- Generating purchase orders automatically from reorder points in Inventory Control (IC)

- Converting quotation requests into purchase orders without re-keying data

- Copying previous orders or using standing order templates to save time on frequently ordered items

Flexible Cost Management

Each order can include multiple line items, landed costs, and foreign currencies—ensuring accurate and comprehensive cost calculations. If exchange rates shift or a supplier provides improved pricing, you can instantly reprice existing purchase orders using updated cost information from IC.

Smart Reordering Tools

When integrated with IC, you can automatically generate orders for all understocked items from a supplier. One click brings up all items where quantities fall below minimums. You can either restock to maximum levels or make manual adjustments before finalising the order.

Insightful Tracking and Verification

Track outstanding commitments, monitor delivery times, and ensure goods received match what was ordered. This reduces discrepancies, improves supplier accountability, and gives you the confidence to deliver on promises made to your customers.

Templates, Copies, and Batch Management

Use standing orders for regular purchases or duplicate past orders with new quantities to save setup time. Quickly delete zero-quantity lines and send accurate orders with minimal effort—ensuring your team is productive and error-free.

Powerful Reporting and Forecasting

Combine PO data with information from other modules to produce meaningful reports on supplier performance, purchasing trends, and future inventory requirements. These insights support smarter planning, cost control, and negotiation with vendors.

Integrated Financial Workflow

By integrating tightly with Inventory Control (IC) and Accounts Payable (AP), the PO module ensures all items received are correctly matched with invoices and costed accurately—supporting a fully auditable and streamlined procurement process.