Invoice Date

Defaults to the last invoice date entered, or the System Date if this is the first invoice for the session. Can be changed, must be within the period range.

Hint: Use the numeric keypad + and - keys to step the date back and forward.

Origination Date

The date the order was placed. If the invoice was generated from an order, the origination date from the order appears. This is useful for forward ordering and tracking. Not restricted by period.

Delivery Date

Dispatch date, defaults to blank.

Rate Type

Exchange Rate

Defaults from the Customer Code.

If Use Exchange Rate Table is selected in FX Settings, the Rate is fetched from the Exchange Rate Table based on Currency Code, Rate Type and Date.

Click Fix Exchange Rate beside the Exchange Rate field to lock the Exchange Rate. When the rate is fixed, the rate cannot be changed on this invoice, and this invoice will be excluded from Revaluations. If not fixed, the rate will be re-fetched from the rate table when Rate type, Currency code or Invoice date are changed, and also when the invoice is posted.

Invoice No/

Credit Invoice No/

Document No/

Quotation No

Allocated on print or post.

Click the Number and Save button to allocate the next number and save.

If Allow Manual Invoice Numbers is selected in IN Settings, you can allocate a number manually then use the Manual Invoice button to change the Print Status to Manual.

Job

The Job Code for the document, if one exists. When a Job Code is selected, the Sales Person, Price code, Discount Code, Contact, Email Contact and Order Number are changed to the Job defaults. The Branch, Department and Location are changed to the Job defaults (in Accredo Saturn).

The Job can also be displayed on the Lines tab, if selected.

To edit the Job, you must select Allow IN Sourced Invoice Lines in JC Settings - Invoicing tab. The Jobs available to select are controlled by the JC settings and the Document class.

Order Number

Customer Order number. If the customer has Order No. Required, an Order No. must be entered before an Invoice can be saved.

The IN Setting for Order No Check controls when a hint is displayed for repeating a Customer Order No.

Internal Ref

A reference for printing, for example, a reference to the Sales Order number.

Quotation Ref

The Quote Number if the invoice is generated from a quote, can be changed.

P/Slip Number

If Allow Manual Packing Slip Numbers is Selected in IN Settings, you can enter a Packing Slip number. If you use the Print Packing Slip button, this number will be allocated.

For Invoices generated from an OE Sales Order the Packing slip number from the Source Order. Accumulates (to limit of available space) if there is more than one Generate to the invoice with differing Packing Slip no's, i.e. when orders are consolidated by Order or Customer.

Sales Person

Sales Person Analysis code. Defaults from the Customer Sales Person code or User Default Sales Person Code, can be changed. If no Sales Person code is entered, the default is 0000.

Discount Code

The range of discounts that apply for invoicing. If the Invoice was created from Job Costing (JC), this defaults to the Job Discount Code. If the Invoice was not created from JC, this defaults to the Customer Discount Code. This can be changed.

The Invoice Discount Code overrides the Customer and Job Discount Codes. This can be useful when the Customer and Job have different Discount Codes. See Discount Schedule.

Price Code

Defaults to the Price code for the Customer.

If you change the Price Code after Invoice Lines have been entered, the new price code will not be applied to the existing lines. Accredo aims to preserve what has been entered. To apply the new Price Code to the existing lines, select the Reprice button.

If Inventory Control is not installed select a Price code for GST exclusive or GST inclusive invoicing, see Price Lists.

Warning: The GST basis for Special Pricing is based on the Price Code for the invoice. If you use Special Pricing and change the GST basis, this will affect prices and margins.

Basis

Displays the Sell Price GST basis for the Price Code. GST Basis is set up in Price Lists. This is useful where invoices have been imported for Customers whose Price Code has a different Basis to the invoice imported.

Comment

A comment transferred to the Customer transaction when the Invoice is posted.

Narration

Narration transferred to the Customer transaction when the invoice is posted, and included in detailed transfers to GL.

Post Status

Invoice status can be changed between Unposted and Open. Posted and Deleted occur as a result of processing options and cannot change.

Print Status

Read-only, shows the print status of the document.

View the Print Log (requires Read access Permission for Company > Settings).

Contact

A contact for the invoice. Defaults to the Primary Contact for the Customer.

Email Contact

Selected, emails regarding the document will be sent to the Contact Email Address.

Unselected, emails regarding the document will be sent to the Email Document Address specified for the Customer.

Due Date

If Customer Payment Due unit is Period then Due Date is not available.

For other Payment Due units the Payment Due date, defaults from Invoice date based on Customer Payment Due terms, and can be changed subject to user Payment Terms permission, may not be earlier than Invoice Date.

Hint: Use the numeric keypad + and - keys to step the date back and forward.

Discount Date

The Payment Discount date. Defaults from Invoice date based on Customer Payment Discount Available terms, can be changed subject to user Payment Terms permission, may not be earlier than Invoice Date.

Payment Discount is calculated from the Customer Payment Discount % and can be shown in the Invoice Totals.

Branch

Department

The Branch and Department codes to apply to all Invoice lines. Defaults from the Customer or User settings. If this is changed, the changes will be applied to all Invoice Lines that have not been manually changed. (Accredo Saturn Only)

Default Location

The Location Code to apply to new Invoice lines. If the Location Sell From option in IC Stock Location is Clear, the Location will be unavailable. If this is changed, the changes will be applied to all Invoice Lines. (Accredo Saturn Only)

Category 1

Category 2

Categories can be added via Categories on the Maintain tab, or click Open Category (Shift+F12) beside the Categories. Labels can be replaced in IN Settings.

Custom 1

Custom 2

Extra text fields to store information. These fields have no effect on posting unless incorporated by a User defined script. Labels can be replaced in IN Settings.

Store Person

IC Store Person code. Defaults from the User Default Store Person Code, can be changed. If no Store Person code is entered, the default is 0000.

P/Slip Count

For Invoices generated from an OE Sales Order the Packing slip count from the Order. Clears if there is more than one Generate to the invoice, i.e. when orders are consolidated by Order or Customer.

Balances

The current aged balances for the Customer account.

Credit Limit

Credit limit for the Customer. If the credit limit has been exceeded, it is shown in red. Depending on Permissions, you can override a Credit limit on posting an Invoice.

Delivery Instructions

Select a Delivery Code or enter a delivery address. Defaults from the Customer Code. You can edit the address or select another.

Filter/Sort - apply a Filter & Sort to the list of delivery addresses. Press Alt+F2 to sort addresses by alternate code Sort Order.

Save as new delivery address - opens New Delivery Address with a Set As Default option. Selected, the saved delivery address will be the default.

Save delivery address (Ctrl+D) - provides a quick way to edit addresses without having to open the Customer form.

Delivery Code

Code for the delivery address. Customers can have several Delivery Addresses.