OE Generate Invoices

Navigator > Tasks > Order Entry > Generate Invoices

You can batch generate invoices for available stock from orders with packing slips printed, or for available stock from all orders. When you generate, the invoice date and period must be selected. Invoices are generated with status Unposted and Unprinted print status.

Invoice lines are created for all supplied quantities on the order and for narrative lines. Sticky narrative lines are copied to the invoice if the lines they are attached to are copied. Charges entered in the Order footer are entered in the Invoice footer.

If you enter an Order line and do not enter a supplied or back ordered quantity, the line will be transferred to the invoice on generate. If you do not want the lines to show, delete them.

Note: Net negative value supplies will generate as a credit.

A number of OE Settings control Generate Invoice behavior.

Once the invoice has been generated,

For orders which are fully supplied the Order status will change to Processed. Depending on the Order Completion setting it may also transfer to history.
For orders that have back-order quantities, if Order Generation Basis is Packing Slip, a Packing Slip document is created, status Processed to record the information generated to the invoice. The Order remains Unprocessed and quantities supplied are added to quantities invoiced, and cleared. Packing slip count is incremented and packing slip number is retained or cleared per the Retain Packing Slip No On Generate setting.
For orders that have back-order quantities, if Order Generation Basis is Back Order, the Order status will change to Processed. Depending on the Order Completion setting it may also transfer to history. A new Back Order document is created. The back-order has the same Order number and date as the original order, status Unprocessed and Unprinted print status, packing slip count is incremented and packing slip number is retained or cleared per the Retain Packing Slip No On Generate setting.

OE Generate Invoices Results opens when invoices are generated.

Customer - From / To

Select a customer or range of customers.

Print Status

Select orders to Generate with by Print Status. Usually orders have packing slips printed to allow invoices to be generated for dispatched orders only.

Unprinted	Order has not been printed.
Printed	Order has been printed as a Packing Slip or Print Status set to Manual.
Confirmed	Order has been printed as a Confirmation and not printed as a Packing Slip.

Posting Period

Posting Date

Date the invoice will be posted. System Period and date (default). You can change to the period and date required for the generated invoices, must be within the date range for the period.

Generate for

Determine orders and lines to be included. Set defaults from Navigator > Setup > Order Entry > Settings - General tab.

Full Orders	Generate when items for the order can be supplied in full.
Full Lines	Generate an invoice line only if the line can be supplied in full. An invoice is generated only if at least one line can be supplied in full.
All Lines	Include all orders and order lines, whether or not the line can be supplied in full. An Invoice is generated if at least one line can be partially supplied.

Generate Invoices per

Packing Slip, new invoice for each source document.
Order, add to an Unprinted and Unposted or Held Open invoice with the same Source Order ID if found (prompt when generating from the OE Sales Order Entry form).
Customer, add to an Unprinted and Unposted or Held Open invoice for the same Customer if found (prompt when generating from the OE Sales Order Entry form).

See OE Generate Invoices Per Order or Customer for restrictions on generating invoices.

Up To Period

Generate orders up to or prior to the period selected, usually to avoid generating invoices for future (or forward) orders.

Branch

Branch code to generate invoices for a single branch, a selection on the order not the Order lines. You can apply a Filter & Sort to generate invoices for specific orders. (Accredo Saturn Only)

Use Order Date On Future Orders

Date and period when generating invoices from Sales Orders, when the Order Date and Period entered are in the future relative to the Current AR period.

Selected, invoice date and period will be the Order date and period from OE Enter Sales Orders.

Clear, default invoice date and period for the invoices will be the Posting Period and Posting Date, or if no date and period selected, the System Date and Period.

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OE Generate Invoices Results