Job

The Job Code that will apply as new lines are inserted. The Branch and Department for the Shipment will default from the Job (in Accredo Saturn).

Type

The JC transaction type (Material, Disbursement or Time) that will apply to new lines as they are inserted.

Overridden if the product code selected for the line has Job defaults set.

Cost Centre

The Cost Centre Code that will apply as new lines are inserted.

Overridden if the product code selected for the line has Job defaults set.

Component

The Component Code that will apply as new lines are inserted.

Apply to all (Ctrl+A)

Applies the selected Job Code, Cost Centre Code or Component Code to all Invoice lines.

Overridden if the product code selected for the line has Job defaults set.

Grid Fields

Line Type

Select Product or Narrative.

Product

The Product code from IC (if IC is installed). Selecting a Product code loads a number of defaults: the Description, Unit, Group and Commission fields are loaded with the values from the Product record.

If Job defaults have been set for the Product sets Transaction Type, Cost Centre and Component from the Product.

Description

Defaults to the description from a selected product (can be overwritten). Up to 60 characters are available on the selected line. For Narrative lines, for more characters click Narrative (F2) to open the Narrative Editor.

UOM Code

(UOM Active Only)

The UOM Code from the Product. If the Product has more than one UOM Code, you can select the code to use.

Note: If the quantity is not representable in the selected UOM Code decimals, the UOM Code will default to the Base UOM Code.

Quantity / UOM Quantity

The quantity supplied on the invoice or packing slip. When a product is selected, defaults to the Default Shipment Line Quantity value specified in AP Settings (often 1).

Unit

The unit for the product (for example, Each or Doz) usually printed on the invoice. If a UOM Code is entered, shows the UOM Code Description. If no UOM Code exists, this can be entered.

Cost Price / UOM Cost Price

The Cost Price of the product, used to calculate the gross of all lines. When you add a product to a shipment, Accredo uses the Unit Cost and Additional Cost associated with the creditor specified for the shipment on the Suppliers grid of the IC Product record. If a product is selected which is not associated with the creditor, or a creditor has not been specified for the shipment, Accredo will use the Latest Cost from the Product tab of the IC Product record as the Unit Cost, with no Additional Cost.

For Cost Mode Divide Cost, this is calculated as (Extended Cost / Quantity) / (1- Discount%).

Discount

The discount percentage to be applied to the Cost. Defaults from the relevant Supplier Cost.

GST Code

The GST code for the line. If the Creditor has a GST Override set, it will be the default, otherwise the GST code comes from the Product, for the Tax Regime of the document. If there is no Product Code, the GST code will come from the Expense analysis code. It is unusual to need to change this code manually.

Ext Cost

The extended cost. For Cost Mode Multiply Cost, this is calculated as (Cost Price - Discount%) * Quantity.

GST

Amount of GST on the line.

Inclusive

The GST inclusive extended cost, calculated as Ext Cost + GST.

Exp Code

The Expense code the line will be analysed to when an Invoice transaction is posted. Defaults from the Product if set for the product, otherwise defaults from the Invoice tab.

Add'l Cost

Additional costs, such as freight or clearance fees, can be added to the Unit Cost to calculate the latest cost for inventory. Additional Costs can be automatically apportioned to the Receipt Cost, based on costs and apportionment types on the Additional Costs tab.

• Manually Apportion - If the line has Manually Apportion selected, the additional cost will be retrieved from Maintain > IC > Products > Suppliers/Bar Codes if one is found, or it can be added. Then you can use scripting to apportion the costs to the Unit Cost as you require.
• Automatically Apportion - If the Shipment line does not have Manually Apportion selected, the Additional Cost field is read-only and is populated from the Additional Costs tab where it will be apportioned to the Receipt Cost according to the apportionment type.

Receipt Cost

The cost that will be used for IC Receipt and JC transactions, including Additional Cost and Duty.

Duty (%)

The import duty percent applicable to the product, default is the figure from the IC Product record. This is also added to the Unit Cost for calculating the latest cost for inventory. The cost for inventory is calculated as: Unit Cost x (1 + Duty / 100.0) + Additional Cost.

Note: If the Duty is changed after Invoices and Receipts have been posted, you will need to click Update Costs (Alt+T) to save the changes.

Manually Apportion

Selected, Additional Costs will not be applied to this line.

Grid toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Zoom (Ctrl+F12)

Access grid fields in Form view for each line on the grid. Invoice lines can be entered/edited in the form or on the grid. To view more fields use the scroll buttons or resize the window. See AP Shipment Line Fields.

Insert (F4)

Insert a new line.

Move Up (Shift+Up) Move Down (Shift+ Down)

Move the selected line.

Delete (F3)

Delete the selected line.

Drill Up (Shift+F11)

For lines that have been Posted as Receipts, opens the IC Receipt Transaction.

Drill down (Shift+F12)

View the source document (only available if the shipment was saved and sourced from another document).

Sort (Ctrl+F2)

Sort ascending or descending on a field. Sort order is saved when the shipment is saved.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid. See Shipment Line fields.

Prompt for Delete Line On / Off (Shift+F3)

Toggle on and off to specify whether to confirm deletes. The default state is set in Users, Groups and Roles - Preferences tab.

Product Quantities (Ctrl+Q)

Opens IC Product Quantity (if IC is Installed).

Accredo Saturn Only: Shows quantities at each location, to view stock availability and pending stock movements. Allows juggling stock 'on the fly'.

Special Pricing Information (Ctrl+4)

Opens SP Price Query. You can query the results of a rule applied to a line. If a Special Price is applied, the rule reference displays with other information, depending on the Special Pricing script. Only available for lines with a Job Code.

Purchase Pricing Information (Ctrl+S)

Opens PP Price Query. You can query the results of a rule applied to a line. If a Purchase Price is applied, the rule reference displays with other information, depending on the Purchase Pricing script.

Add to Additional Costs (Ctrl+A)

Available for lines when Receipt Status is "Not Applicable".

If you are entering items on shipment lines to be used as additional costs, (for example freight), click this to Add to Additional Costs tab where it will be apportioned per the Apportionment type. This will also change the line to Manually Apportion so an additional cost will not be calculated for this line. If the Product code is diminishing, a warning appears if you try to add to additional costs.

Tracking Panel

Show Tracking
Hide Tracking
(Ctrl+T)

Show or hide the tracking detail for the current line.

Stock Levels

Customise

Opens Customise Fields, you can customise the fields visible in the stock levels panel.

UOM Code

(UOM Active Only)

The UOM Code from the Product. If the Product has more than one UOM Code, you can select the code to use.

In Stk / UOM In Stk

Quantity of the selected product in stock on hand.

Alloc / UOM Alloc

Quantity of the selected product currently allocated to customers.

Avail / UOM Avail

Quantity of the selected product available for sale.

Bk Ord / UOM Bk Ord

Quantity of the selected product on back order for customers.

Ship / UOM Ship

Quantity of the selected product on shipments not yet receipted.

On Ord / UOM On Ord

Quantity of the selected product on order from suppliers.