Automatically Complete

Selected, shipments will be completed once invoice and receipt are posted.

Clear, shipments must be manually completed, additional costs can be posted after invoice and receipt are posted.

Cost Price If No Supplier Cost

Determine the Cost Price from IC that will be copied to the Purchase Order Cost Price field if no supplier cost is available.

• Standard - Standard cost is used.
• Latest - Latest cost is used, the most likely to be correct option.
• None - Cost Price will be set to zero.

This applies to both AP Shipments and PO Orders. The setting is in AP as AP can run without PO, but not vice versa.

Preserve Extended Cost on Receipts and Usages

Selected, for IC Transactions from AP, extended receipt costs are preserved so they match the shipment lines.

Unselected, (default) for IC Transactions from AP, the Extended cost is calculated as CostPrice * Quantity. This minimises later revaluation since revaluations are calculated as the difference between InStockQuantity * ValuationCost and OpeningCostValue + MovementCost from Transactions.

Use Cost Prices for Manually Costed Products

Selected, (default) Cost Prices will be used for Manually Costed products on Shipments and Purchase Orders.

Unselected, cost prices for Manually Costed products on Shipments and Purchase Orders will default to zero.

Apply Additional Costs To Non-Diminishing Products

Selected, additional costs will applied to non-diminishing and diminishing products on Shipments.

Unselected, (default) for Perpetual Inventory Integration, additional costs should only apply to diminishing products on Shipments. This will set Manually Apportion to True for non-diminishing products.

Allow creditor Change on PO Shipments

Selected, Creditors on Shipments created from Purchase Orders can be changed, retaining a link to the Purchase Order.

Unselected, (default) Creditors on Shipments created from Purchase Orders cannot be changed.

Exclude Email Creditors from Shipment Printing

Sets the default for Exclude Email Creditors on Print AP Shipments.

Selected, Shipments for creditors with email addresses will be excluded from the print run.

Defaults

Shipment Line Quantity

Default quantity entered on a Shipment line when a product is selected (usually zero, can be 1).

Manually Apportion Additional Costs

Selected, the additional cost will be retrieved from the IC Costs record and can be changed on the line. Use this method to manually add additional cost calculations to unit costs - usually using scripting.

Clear, additional costs will be read-only on the line and calculated from the Additional Costs tab.

Expense Code for Discrepancy

Specify the expense code any acceptable discrepancy will be analysed to. If left blank then acceptable discrepancy will be analysed to default analysis code for the Shipment. Search for an expense code using the Accredo Lookups.

Job Costing

Replicate Custom to JC Transactions

Selected, will copy the Custom 1 and Custom 2 fields on Shipment lines into the Custom 1 and Custom 2 fields on the Job transaction when the Shipment Receipt is posted, creating the Job transaction.

Apply Job Defaults to Narrative Lines

Selected, Job Defaults are copied to Narrative lines on purchase orders and shipments.

Clear, Job Defaults do not apply to Narrative lines.

Exclude Job Receipts from Average Cost

(JC, IC installed)

Selected, receipts that have a Job code are excluded from the weighted average cost calculation. Latest cost is still updated.

Clear, receipts that have a Job code are included in the weighted average cost calculation.

Update JC Sell Prices from Shipments

Selected, after posting receipts for AP Shipments the JC Sell Price and Sell Discount Percent can be edited while the AP Shipment Invoice is open for editing or the Shipment is Reopened for Additioal Costs and will be updated when the invoice is posted or Update Costs is selected.

Clear, when a Shipment Receipt Post Status is Posted, Reprice for the shipment will not change the JC Sell Price or Discount.

Show Job Defaults on Lines

Selected, the Job Defaults panel is shown on PO Orders and AP Shipments.

Clear, the Job Defaults panel is not shown on PO Orders and AP Shipments. Job Code can be selected in the PO Order Header tab and AP Shipment Receipt tab.

Acceptable Discrepancy for Invoices

Set a value for a discrepancy between a supplier invoice and the extension of the stock receipts on a shipment. If the difference between the supplier invoice and the total of products receipted is less than or equal to the amount entered, the posting of the invoice will proceed.

You may find that due to GST rounding, differences or minor miscalculations, the suppliers invoice totals frequently do not balance precisely with the total of the stock receipts plus GST. This allows you to set a suitable figure for GST rounding differences and still get warned about larger discrepancies, such as those due to over or under receipting. For example if you set the acceptable invoice discrepancy to 10 cents, Accredo will prevent posting of an Invoice Shipment to AP when the line total varies by more than 10 cents from the invoice gross. Enter a number in this field, or leave the field blank if you do not want to permit discrepancies. Upon posting if there is a discrepancy within the Acceptable Discrepancy for invoices; a Shipment line is created that will be analysed to the Expense code for Discrepancy specified above, or if blank to the default Expense code for the shipment.