Transaction tab

Product Code

The product this transaction affects.

Location

The location to be updated for the transaction.

If Receipt is selected, and the Deliver To option in IC Stock Location is clear for a location, that location will not be available. (Accredo Saturn Only)

Branch Department

These fields are read-only as they are determined from the Location. (Accredo Saturn Only)

Date

The date of the transaction (default, the date of the previous transaction), or the System Date. It can be changed but must be within the date range for the period selected.

Reference

For example the packing slip number for a receipt. By default, the transaction reference number is retained over a series of transactions.

Source Type

For transactions posted from Documents or Batches the source type for the transaction.

Unit /

UOM Code

If UOM is not active, the Product Unit is shown.

If UOM is Active, you can select from UOM Codes available for the product.

Quantity

The quantity of items. This should be a positive figure unless you are reversing a previous transaction or correcting an error. For adjustments, a positive number increases and a negative number decreases the quantity in stock.

If UOM is active, this is the quantity in the selected UOM. The quantity in the Base UOM is shown, calculated as the UOM Quantity * UOM Multiplier.

Serial No

For Serial No Purchase tracked products if the quantity is 1 or -1 the Serial No may be entered, for other quantities enter Serial Nos in the Tracking tab.

For other Products the field is not available except where Allow Serial No on Non-Serial Lines has been selected in Company Settings.

UOM Multiplier

(UOM Active Only)

The multiplier of the selected UOM Code. Read-only.

Cost Price

The cost price of the product.

If UOM is active, this is the Cost Price of the product in the selected UOM. The cost price in the Base UOM is also shown.

This defaults to the Latest Cost in the Product file. If the Latest Price is zero, it defaults to the Valuation Cost. This can be amended to reflect a new Cost Price.

Cost Value

The cost value is calculated as the product of the Cost Price (standard, average or latest depending on the stock valuation basis) and the quantity entered. If the Cost Prices are GST inclusive, GST is first deducted, that is, the cost value is GST exclusive.

Creditor Code

The Creditor code for the transaction.

Order No

The Order No for the transaction.

Quantities

Information only. The fields are the same as those on the Quantity tab of IC Products. The In Stock and Available quantities will update when the transaction is posted. The values shown are for the selected location (in Accredo Saturn).

Selling Prices

These are read-only fields showing Selling Prices from IC Products - Product tab.

Tracking Tab

The tracking detail for the transaction.

Effect of the transaction

The receipts month and year to date and the Quantity in Stock (and Available) are increased by the quantity entered. The latest cost is updated with the value entered. A new weighted average cost is calculated on the basis of the previous average cost, quantity in stock, the quantity received and the new Cost Price. If the previous quantity in stock was zero (or less) the average cost will be set to the latest cost. If you have AP and use Shipments, the option for Receipts will rarely be used.

Hint: To enter goods returned to a supplier you can enter a negative receipt - enter the receipt with a negative quantity.