JC Enter Batch

Navigator > Tasks > Job Costing > Enter Transaction Batch

Navigator > Tasks > Job Costing > Enter Timesheet Batch

Navigator > Tasks > Job Costing > Enter Disbursement Batch

Navigator > Tasks > Accounts Payable > Enter Transactions > Add Disbursements

Navigator > Tasks > Cash Book > Enter Transactions > Add Disbursements

You can enter Material, Disbursement, Time or Narrative transactions, and post to one or more jobs in a single batch. Batch entry simplifies Enter Transactions by using default values, batch totals, and batch reporting (before and after posting). Transaction Batch, Timesheet Batch and Disbursement Batch are the same, you can enter all Transaction types in any of them. You can select to enter a Batch Type of:

Material for Batch or Standing.
Time for Timesheet.
Disbursement for Disbursement.
Transaction Batch, Timesheet Batch and Disbursement Batch entry windows are stored separately, so you can customise the fields visible in the grids for each Batch type.

Job Batch lines have a Fully Invoiced flag which is passed through to JC Transaction on POST. Flag non recoverable costs as fully invoiced to remove them from Job Invoicing, and flag them as Complete for WIP so they are excluded from WIP calculations.

Post Status includes Open status to match other documents. Holding a batch Open prevents posting.

Narrative lines behave like narrative lines in other modules - and may have Quantity, Cost and Sell. Line breaks are stored for all narratives entered from the Narrative Editor. The Narrative Editor can be resized, uses the same font as Accredo, and is parent modal, so only locks the batch.

When the Complete for WIP flag is Selected, on Post, the transaction will be marked complete for WIP and excluded from WIP calculations. The Period Complete for WIP for the transaction will be set to the Transaction Period ID. When the Complete for WIP flag is Clear, the transaction is included in WIP calculations.


Header fields
Period		Current System Period (default), select a period to post to, dates in the grid must be within the date range for the selected period.
Batch Type & ID		Fields show Batch type entered and Batch ID (read-only).
Vertical toolbar
	Expand Toolbar `(Alt+F9)`	Expand the toolbar to give access to all toolbar options. Press `Esc` to close the expanded toolbar.
	Edit `(F11)`	Edit a batch.
	Insert `(F4)`	Insert a new batch. For a Transaction batch, you can select to enter a Batch or a Standing batch.
	Duplicate `(Shift+F4)`	Insert a batch by duplicating the current batch. Select a Batch type from the drop-down. You can duplicate as different types, for example, you can duplicate a Standing Batch as a Batch. The Complete for WIP and Fully Invoiced fields will be cleared.
	Delete `(F3)`	Delete the batch. Only available for saved, unposted batches, when the user has permission.
	Drill Down `(Shift+F12)`	View the originating source document. Displayed on the Disbursement Batch Form only. Only available for Disbursement Batches created from AP Transactions or CB Transactions.
	Print `(Ctrl+P)`	Print a report of the information in the grid, before and after posting.
	Links `(Alt+F6)`	Opens Links On... for the record, with a list of links for the record. The button changes to indicate if links are present.
	Memos `(F6)`	Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.
	Reprice `(Alt+R)`	Re-price the batch with changes that occurred since the last save. Select to reprice Cost Price, Selling Price, Discount, Description and / or Sales Group. This is often used when duplicating a Standing Batch to ensure pricing is current. Note: Cost Price of products set as Manually Costed will not be changed.
	Delete Nil Lines `(Alt+D)`	Delete all nil value lines from the batch. A line is considered nil if the quantity is zero. You can use this after duplicating a Standing Batch and entering quantities, to delete unnecessary lines.
	Copy Estimate `(Alt+I)`	Copy estimates as batch lines for a selected Job. If the Batch type selected is: Batch, Standing, or Disbursement, will copy only materials and disbursements estimates. Timesheet, will copy only time estimates. The Job Code defaults to the Job Code for the batch.
	Import Timesheet `(Alt+T)`	Import timesheet lines from a tab delimited or CSV text file. See JC Timesheet Import File Format for file details.
	Expand Parts `(Alt+P)`	Add the components of the selected Product as individual batch lines.
	Customise Toolbar	Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.
Batch tab
Details			Optional description for the batch header.
Date			Type or select a date to be used as the default date when new lines are inserted in the grid.
Type			Type or select a transaction type to be used as the default when new lines are inserted in the grid. Overridden if the product code selected for the line has Job defaults set.
Job Code			Type or select a job code to be used as the default when new lines are inserted in the grid.
Reference			Type or select a reference to be used as the default when new lines are inserted in the grid.
Branch			The Branch for the transaction batch, to be applied to new lines. Overrides the Branch from the Job if set. Leave blank to use the Branch from the Job. (Accredo Saturn Only)
Control Total			Optional. Enter a control total when costs are being split. Accredo will check that the total cost and the Control Total are equal before posting. When the form is opened from AP or JC Transactions for Disbursement batches, the Control Total is set to the disbursements total.
Product			Type or select a product code to be used as the default when new lines are inserted in the grid.
Cost Centre			Type or select a cost centre to be used as the default when new lines are inserted in the grid. Overridden if the product code selected for the line has Job defaults set.
Job Person			Job Person code. Defaults from the User Default Job Person Code, can be changed. If no Job Person code is entered, the default is 0000.
Comment			Type or select a comment to be used as the default when new lines are inserted in the grid.
Department			The Department for the transaction batch, to be applied to new lines. Overrides the Department from the Job if set. Leave blank to use the Department from the Job. (Accredo Saturn Only)
Control Quantity			Optional. Enter a control quantity e.g. when time is being entered. Accredo will check that the total quantity and the Control Quantity are equal before posting.
UOM Code (UOM Active only)			This is available if a Product has been selected. Select a UOM Code for the Product. If a UOM Code is entered, it will override the default for the product in new batch lines. Defaults from the Default UOM Code in JC Settings.
Unit			Type or select a unit to be used as the default when new lines are inserted in the grid.
Component			Type or select a component code to be used as the default when new lines are inserted in the grid. Overridden if the product code selected for the line has Job defaults set.
Post Status			Posted and Deleted occur as a result of processing options (cannot be changed). Unposted, not yet posted to jobs (can be edited). Open, extended version of Unposted, prevents the Batch or Timesheet being posted. Posted, been posted to jobs, can be viewed and reprinted (cannot be edited). Deleted, has been deleted and moved to history.
Print Status			Shows the batch print status (read-only).
Location			The Location materials are sourced from for the batch, to be applied to new lines. If not set Department defaults from the Job. (Accredo Saturn Only)
Creditor			Type or select a creditor code to be used as the default when new lines are inserted in the grid.
Grid toolbar
	Expand Toolbar `(Ctrl+F9)`		Expand the toolbar to give access to all toolbar options. Press `Esc` to close the expanded toolbar.
	Zoom `(Ctrl+F12)`		Zoom to form view to see the batch line details.
	Insert `(F4)`		Insert a line in the grid.
	Move up `(Shift+Up)` Move down `(Shift+Down)`		Move the line up or down.
	Delete `(F3)`		Removes the record from the grid.
	Open `(F12)`		Open the batch line.
	Sort list `(Ctrl+F2)`		Sort ascending or descending on a field. Sort order is saved on Save.
	Customise `(Alt+F5)`		Opens Customise Fields, you can customise the fields visible in the grid.
	Product quantities `(Ctrl+Q)`		Opens Product Quantity showing quantities at each location (Accredo Saturn Only). Product Quantities lookup provides a quick overview of stock availability and pending stock movements as you enter stock transfers, and allows juggling stock 'on the fly'.
	Special Pricing Information `(Ctrl+4)`		Opens Special Pricing Price Query. You can query the results of a rule applied to a line. If a special price is applied, a status hint will show the rule reference and / or other information as determined by the Special Pricing script.
	Prompt for Delete Line On / Off `(Shift+F3)`		Toggle on and off to specify whether to confirm deletes. The default state is set in Users, Groups and Roles - Preferences tab.
	Balance Batch `(Ctrl+=)`		Available when in edit or insert mode. Balances the current line to the Control Total and/or Control Quantity.
	Customise Toolbar		Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.
Grid Fields, see JC Enter Batch - Grid.
Tracking Panel
	Show Tracking Hide Tracking `(Ctrl+T)`	Show or hide the tracking detail for the current line.
Stock Levels
	Customise `(Alt+F5)`		Opens Customise Fields - you can customise fields visible in the summary.
UOM Code (UOM Active Only)			The UOM Code of the selected Product.
In Stk / UOM In Stk			Quantity of the selected product in stock on hand.
Alloc / UOM Alloc			Quantity of the selected product currently allocated to customers.
Avail / UOM Avail			Quantity of the selected product available for sale.
Bk Ord / UOM Bk Ord			Quantity of the selected product on back order for customers.
Ship / UOM Ship			Quantity of the selected product on shipments not yet receipted.
On Ord / UOM On Ord			Quantity of the selected product on order from suppliers.
Totals Panel
	Customise `(Alt+F5)`		Opens Customise Fields - you can customise fields visible in the totals panel.
Total Quantity			The total of the Quantity field in the grid.
Total Cost			The total of the Extended Cost field in the grid.
Total Sell			The total of the Extended Sell field in the grid.
Balance to Analyse			The difference between the Total Cost and the Control Total.
Buttons
	Batch List `(Alt+L)`			Opens JC Batch List, you can view a list of all unposted batches.
	Post `(Alt+S)`			Post transaction lines to specified jobs and generate usages for the IC Product records. If lines cannot be posted, for example, due to invalid data, enter corrections before posting. If the Total Cost does not equal the Control Total, the batch cannot be posted. After posting, the window will be read-only. You can print a report of the posted transactions before close. You may be prompted to delete zero quantity lines, depending on your settings in JC Settings.
	Save `(F9)`			Save the batch. Blank narrative lines at the end will be trimmed. You can re-open saved batches for further editing and/or posting from JC Batch List.
	Cancel `(Esc)`			Close without saving.

In This Section

JC Enter Batch - Grid

JC Enter Batch - Timesheet Import File Format

JC Enter Batch - Links tab

JC Enter Batch - Memos tab