Period

Select the period to post to, default is Current Period.

Transaction Type

(Read-only) shows the Transaction type.

ID

(Read Only) Shows the unique transaction identifier number.

Vertical Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Click to edit the saved transaction.

Insert (F4)

Click to open the drop down menu again and add another transaction. Select Invoice, Credit, Journal, Payment or Cash Purchase.

Duplicate (Shift+F4)

Duplicates the opened transaction. When you select,

• Duplicate, the new transaction defaults to the System Date and System Period.
• Duplicate Contra, the original date and period are retained if they are available for processing, or the System Date and System Period are used. For Duplicate to Credit on FX transactions, the original exchange rate is used and cannot be changed.

Drill down (Shift+F12)

View the source document.

Print Remittance

Available for Transaction type Payment. The transaction will be saved before printing.

Links

(Alt+F6)

Opens Links On... for the record, with a list of links for the record. The button changes to indicate if links are present.

Memos (F6)

Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.

Edit Rule (Ctrl+R)

Only displayed for transactions while being inserted by a CB Bank Reconciliation Apply Rules Query run.

Allows you to edit the rule that created the transaction. Opens the rule in CB Rules.

Show Allocations (Ctrl+L)

Opens Allocation Query showing the transactions allocated against the selected transaction. Allocations can be deleted from the allocation query.

Unallocate (Ctrl+U)

Un-does all permitted allocations.

Unallocate is not permitted outside the available periods or if it would affect GST reported. i.e when:

• The Allocation Regime Code does not match the current Creditor Regime Code.
• For Payments Basis Regimes, the allocation Date is on or before the Last Tax Date for the regime.
• For Invoice Basis Regimes, if the allocation has a discount, the allocation Date is on or before the Last Tax Date for the regime.
• The allocation period is not within the Available periods for Accounts Payable.

Allocations (Ctrl+T)

Opens Allocate Transactions.

Approve for Payment (Alt+A)

Available for Invoices and Credits only.

Sets the Approval Discount to the Discount Available and sets the Approve amount to the Gross minus the Hold amount.

Show Variations

Opens Variation Query. Click to show any FX Variations for the transaction. Button only active if the creditor is Foreign and variations exist.

Print Log

For Payment transactions only, view the Print Log (requires Read access Permission for Company > Settings).

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Transaction Tab

See Invoice or Credit, Journal, Payment or Cash Purchase transactions for a list of fields for each transaction type on the Transaction tab.

Buttons

Save (F9)

Completes the transaction and updates Creditor record balances and details of payments. To save the transaction, exclusive write access to the creditor and analysis (or Invoices or Credits) is needed. If the "Locked by another window" message appears, complete editing in the other window and click Save. You may see a message "Retrying code 33. The Process Cannot Access the File" indicating another User has one of the records you require locked. You can wait until they finish (Accredo will save when it is able to gain access to the records) or click Cancel.

Cancel (Esc)

Use to cancel the current transaction entry.