Type

Select a transaction type from the Lookup. This field shows the Transaction type you are entering and it will default from the header. The transaction type in the header can be:

• Time for Timesheet entry.
• Material for Batch or Standing Batch Transaction entry.
• Disbursement for disbursement entry.
• Narrative to add a narrative line.

Date

The date of the transaction. This defaults to the date in the Header, if one is entered. It can be changed but must be within the date range for the period selected.

Job Code

The Job code the transaction affects. This is the code in the Header, if one is selected.

Cost Centre

The Cost Centre the costs are analysed against for reporting. This defaults to the code in the Header above, if one is selected.

Component

Like the Cost Centre, this is the Component code that the costs are analysed against for reporting. This defaults to the code in the Header above, if one is selected.

Product

The Product code from IC. This defaults to the code in the Header, if one is selected. Entering a Product code causes Description, Unit, Cost Price, and Unit Sell Price to be loaded and calculated based on the Pricing mode in Settings. If a Product code is specified, an inventory usage transaction is generated when the JC transaction is posted.

If Job defaults have been set for the Product sets Transaction Type, Cost Centre and Component from the Product.

Location

The Location the Product is sourced from. (Accredo Saturn Only)

Branch Department

The Branch and Department for the transaction loaded from the Job. The Branch and Department cannot be edited if the:

• transaction source is not JC.
• transaction has an Invoiced value.

WIP transferred to the GL for the transaction is not zero. (Accredo Saturn Only)

UOM Code

(UOM Active Only)

The UOM Code from the Product. If the Product has more than one UOM Code, you can select the code to use. Defaults from the Default UOM Code in JC Settings.

Quantity / UOM Quantity

The quantity used on the Job. This is a positive figure unless you are reversing a previous transaction or correcting an error. When a product is selected, defaults to the Default Job Line Quantity value specified in JC Settings (often 0).

Unit

Loads when the Product code is entered. If this information is not included in the Product record, this field defaults to the information in the Header above, (can be overwritten). Where UOM is Active, if a UOM Code is entered, shows the UOM Code Description.

Cost Price / UOM Cost Price

Unit Cost Price. When a Product code is entered, Cost Price loads from the product record. If no Product code is entered enter it directly. This cannot be changed after Save.

The UOM Cost Price is calculated as the Cost Price * UOM Multiplier.

Note: Cost prices for Products can not be edited unless the Product is Manually Costed.

Extended Cost

The total actual cost value of the transaction and cannot be edited directly.

Unit Sell / UOM Unit Sell

The Selling Price for the transaction used when generating Invoices. When a Product code is entered, this is loaded with an appropriate value based on the pricing mode in JC Settings - General tab. The UOM Unit Sell is calculated as the Unit Sell Price * UOM Multiplier.

Disc%

Any discount applied to the transaction, as a percentage.

Extended Sell

The total actual charge amount of the transaction and cannot be edited directly. The extended sell normally applies to invoicing and can be used in Job Analysis reports.

Reference

The reference for the transaction. This defaults to the information in the Header above.

Comment

A 30 character comment can be entered against the transaction. This defaults to the information in the Header above.

Serial No

For Serial No tracked products if the quantity is 1 or -1 the Serial No may be entered, for other quantities enter Serial Nos in the Tracking tab.

For other Products the field is not available except where Allow Serial No on Non-Serial Lines has been selected in Company Settings.

Creditor

You can enter a Creditor code here for analysis. This defaults to the code in the Header above, if one is selected. The Creditor code is normally supplied when entering transactions from AP Shipments. It is available here for completeness when entering JC transactions directly.

Sales Group

The Sales Group for the line when Invoiced. Defaults from the Product code. Search for a sales group using the Accredo Lookups.

GL Account Code

You can specify a GL Account if you need to override the GL Account mapped to the Sales Group.

Description

Loads when a Product code is entered. You can replace the description or enter a description when no Product code is used. for example, to allow annotation of disbursements. For Narrative line types, click Narrative (F2) to open the Narrative Editor, where you can add, select and save a Global Narrative. Invoicing uses the description for the Invoice line description.

Tracking Panel

Show Tracking
Hide Tracking
(Ctrl+T)

Show or hide the tracking detail for the current line.