JC Enter Transactions

Navigator > Tasks > Job Costing > Enter Transactions

You can enter materials ordered for a job in AP Enter Shipments. Enter materials when the materials are taken from inventory for a job.

Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Edit a saved transaction, see below.

Insert (F4)

Open the drop down menu to add a transaction.

Duplicate (Shift+F4)

You can duplicate the transaction to either:

Duplicate, a new transaction will default with the System Date and System Period.
Duplicate Contra, date and period are retained if available, otherwise System Date and System Period are used.

The Complete for WIP and Fully Invoiced fields will be cleared.

Drill down (Shift+F12)

View the source document.

Links (Alt+F6)

Opens Links On... for the record, with a list of links for the record. The button changes to indicate if links are present.

Memos (F6)

Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.

Special Pricing Information (Ctrl+4)

You can query the results of a rule applied to a line. If a Special Price is applied the rule reference and other information are shown per a Special Pricing script.

Complete for WIP

Reopen for WIP

(Ctrl+W)

Set transaction Complete for WIP at selected Period.

Reopen transaction for WIP by clearing Period Complete for WIP.

Does not require Edit for the transaction and does not flag the transaction as Modified. Requires Write or Control permission for Job Invoicing task.

Mark Fully Invoiced

Clear Fully Invoiced (Ctrl+I)

Mark transaction Fully Invoiced.

Clear Fully Invoiced for transaction.

Does not require Edit for the transaction and does not flag the transaction as Modified. Requires Write or Control permission for Job Invoicing task.

Show Invoices (Ctrl+S)

Display the JC Transaction Invoice Query form for the transaction.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Fields

Period

The period to post to, the System Period is the default.

Transaction Type

Shows the Transaction type selected on Open. Transaction type options are:

Materials, for Product Transaction entry.
Disbursement, for non-Product entry, for example, phone charges.
Time, for Timesheet entry.
Narrative, for text, for example, a detailed description of a Job.

Transaction ID

Allocated on Save. Read-only.

Job Code

Select a Job for the transaction.

Job Description

The description for the Job Code. Read-only.

Currency

The currency for the Job Code. Read-only.

Date

The date of the transaction (default, the date of the previous transaction), or the System Date. Can be changed but must be within the date range for the period selected.

Reference

A reference, for example the invoice or credit note number for an issue or credit. By default, the transaction reference number is retained over a series of transactions.

Comment

Enter a Comment for the transaction.

Product Code

Enter or select a Product code. Once the transaction is saved, the Product cannot be edited.

If Job defaults have been set for the Product sets Cost Centre and Component from the Product.

Cost Centre

The Cost Centre for the transaction.

Component

Enter or select a Component for the transaction.

Creditor

Enter or select the Creditor for the transaction. Once the transaction is saved, the Creditor cannot be edited.

Branch, Department

Enter the transaction Branch and Department. (Accredo Saturn Only)

Location

Enter the Location. Once the transaction is saved, the Location cannot be edited. (Accredo Saturn Only)

Sales Group

Sales Group to appear on the Invoice. Search for a sales group using the Accredo Lookups.

Description

Enter a description for the transaction.

GL Account Code

You can specify a GL Account if you need to override the GL Account mapped to the Sales Group.

Narration

Narration to appear on the Invoice.

Custom 1

Custom 2

Custom fields to appear on the Invoice. Labels can be replaced in JC Settings.

Serial No

For Serial No tracked products if the quantity is 1 or -1 the Serial No may be entered, for other quantities enter Serial Nos in the Tracking tab.

For other Products the field is not available except where Allow Serial No on Non-Serial Lines has been selected in Company Settings.

Actual, Approved Invoice

Amounts are displayed in the lower window. When IC Units of Measure is Active, these are shown on the Base tab.

Unit	The unit the product is measured in (shown for Actual figures only).
Quantity	The quantity used on the job. This is a positive figure unless you are reversing a previous transaction or correcting an error. Defaults from the Default Job Line Quantity set in JC Settings.
Cost Price	Unit Cost Price. When a Product code is entered, Cost Price loads from the product record. If no Product code is entered enter it directly. This cannot be changed after Save. Note: Cost prices for Products can not be edited unless the Product is Manually Costed.
Markup (%)	Calculated as (Unit Sell Price - Cost Price) / (Cost Price x 100). Can be overwritten to calculate a new Unit Sell Price based on the Cost Price.
Sell Price Bs	Sell Price in the Base Currency.
Sell Price FX	Sell Price in the Foreign Currency.
Discount %	Discount percentage applied to the Sell Price. When this is changed, the Markup is adjusted.
Extended Cost	Total cost value of the transaction (cannot be edited).
Extended Sell Bs	Total charge amount for the transaction in the Base Currency. Cannot be edited. Applies to invoicing and can be used in Job Analysis reports.
Extended Sell FX	Total charge amount for the transaction in the Foreign Currency. Cannot be edited. Applies to invoicing and can be used in Job Analysis reports.

Pending Invoiced

Values on Unposted invoices for the transaction.

Quantity	Quantity invoiced to date (cannot be edited).
Extended Cost	Extended cost invoiced to date (cannot be edited).
Extended Sell Bs	Extended sell invoiced to date in the Base Currency (cannot be edited).
Extended Sell FX	Extended sell invoiced to date in the Foreign Currency (cannot be edited).

Invoiced

Values on Posted invoices for the transaction.

Quantity	Quantity invoiced to date (cannot be edited).
Extended Cost	Extended cost invoiced to date (cannot be edited).
Extended Sell Bs	Extended sell invoiced to date in the Base Currency (cannot be edited).
Extended Sell FX	Extended sell invoiced to date in the Foreign Currency (cannot be edited).

UOM tab

When IC Units of Measure is Active, the UOM tab is displayed. The following are displayed for Actual, Approved Invoice, Pending Invoiced and Invoiced figures.

UOM Code	The unit the product is measured in (shown for Actual figures only). Defaults from the Default UOM Code in JC Settings.
UOM Quantity	The quantity used in the transaction.
UOM Multiplier	The multiplier for the UOM Code.
UOM Cost Price	Unit Cost Price. When a Product code is entered, Cost Price loads from the product record. If no Product code is entered, or a different Cost Price is required, enter it directly. This cannot be changed after Save.
Markup (%)	Calculated as (Unit Sell Price - Cost Price) / (Cost Price x 100). Can be overwritten to calculate a new Unit Sell Price based on the Cost Price.
UOM Sell Price Bs	Sell Price in the Base Currency.
UOM Sell Price FX	Sell Price in the Foreign Currency.
Discount %	Discount percentage to be applied to the Sell Price.

Complete for WIP, Period Complete

Selected, transaction will be marked complete and excluded from WIP calculations. The Period Complete for WIP for the transaction will be set to the current JC period on Save.

Clear, the transaction is included in WIP calculations.

Fully Invoiced

Selected, if the transaction is fully invoiced, or the transaction is never to be invoiced.

Clear, if the transaction is partially invoiced or not yet invoiced.

Tracking Tab

The tracking detail for the transaction.

Buttons

Save (F9)

Complete the transaction. If a Product code is specified, this will generate a usage transaction for IC.

To save the transaction, exclusive write access to the Job and the Product (if specified) is needed. Locked in another window message may appear, if so, complete editing in the other window. Locked - Retrying may appear if another User has a record locked. You can wait until the other User has finished. Accredo will save when it is able to gain access to the required records or you can cancel the save.

When a job transaction is first saved, Actual Cost Price is set, and cannot be edited later. If Product prices change, this will not reflect the changes.

Cancel (Esc)

Cancel the current transaction entry.

In This Section

JC Transactions - Links tab

JC Transactions - Memos tab