Period

Select the period to post to, default is the system period.

Transaction Type

(Read-only) shows the Transaction type.

ID

(Read Only) Shows the unique transaction identifier number.

Vertical Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Click to edit the saved transaction.

Insert (F4)

Click to open the drop down menu again and add another transaction. Select Receipt or Journal. If Allow AR Sourced Invoices and Credits is selected in AR Settings, you can also select Invoice or Credit.

Duplicate (Shift+F4)

Duplicates the opened transaction. When you select,

• Duplicate, the new transaction defaults to the System Date and System Period.
• Duplicate Contra, the original date and period are retained if they are available for processing, otherwise the System Date and System Period are used. For Duplicate to Credit on FX transactions, the original exchange rate is used and cannot be changed.

Drill down (Shift+F12)

View the source document.

Print Receipt

Available for Transaction type Receipt. The transaction will be saved before printing.

Links (Alt+F6)

Opens Links On... for the record, with a list of links for the record. The button changes to indicate if links are present.

Memos (F6)

Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.

Edit Rule (Ctrl+R)

Only displayed for transactions while being inserted by a CB Bank Reconciliation Apply Rules Query run.

Allows you to edit the rule that created the transaction. Opens the rule in CB Rules.

Show Allocations (Ctrl+L)

Opens Allocation query showing the transactions allocated against the selected transaction. Allocations can be deleted from the allocation query.

Unallocate (Ctrl+U)

Un-does all permitted allocations.

Unallocate is not permitted outside the available periods or if it would affect GST reported. i.e when:

• The Allocation Regime Code does not match the current Customer Regime Code.
• For Payments Basis Regimes, the allocation Date is on or before the Last Tax Date for the regime.
• For Invoice Basis Regimes, if the allocation has a discount, the allocation Date is on or before the Last Tax Date for the regime.
• The allocation period is not within the Available periods for Accounts Receivable.

Allocations (Ctrl+T)

Opens Allocate Transactions.

Show Variations

Opens Variation Query. Click to show any FX Variations for the transaction. Button only active if the customer is Foreign and variations exist.

Print Log

For Receipt transactions only, view the Print Log (requires Read access Permission for Company > Settings).

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Transaction Tab

See Invoice or Credit, Journal or Receipt transactions for a list of fields for each transaction type on the Transaction tab.

Save (F9)

Completes the transaction and updates Customer balances. To save the transaction, exclusive write access is required to the customer and analysis (for Invoices and Credits), see Permissions.

A message may appear that the record is locked in another window. In this case, complete the editing task in the other window and save. You may see a message "Locked - Retrying", if a User has locked a record you require; wait for the User to finish, or Cancel the transaction entry.

Cancel (Esc)

Cancels the current transaction entry.