Transaction Tab

Customer Code

The Customer the transaction affects. The Customer Name, Currency and Regime code will be displayed.

Date

The date of the previous transaction (default), or the System Date (can be changed), must be within the date range for the selected period.

If the Transaction has been previously saved and has Allocations, the Transaction Date can not be later than any Allocation Dates.

Invoice / Credit Number

The transaction reference.

Order No

The customer's Order Number. If JC is present, the Order Number is transferred to invoices generated from the job. If the customer has Order No. Required, an Order No. must be entered before an order, invoice or a normal job can be saved.

Comment

Add a comment to be recorded against the transaction.

Rate Type

Type of exchange rate.

Exchange Rate

The exchange rate.

Auto Allocate

• All - Transactions will be allocated against the oldest outstanding balance.
• Whole Balances - If the transaction would clear one or more whole outstanding balances, for example Balance 3, or Balance 3 + Balance 2, or Balance 3 + Balance 2 + Balance 1 etc., then allocation will be automatic, otherwise the user will be prompted for immediate allocation.
• None - Transactions will not be auto allocated.

Gross

Enter the gross amount of the transaction including GST. (Only applies if IN is not installed and Invoices and Credits are being entered in AR for statement production). Shown in Base and Customer currency.

Discount Available

Discount Available is calculated from the Customer Payment Discount % If a discount is available for the customer this is shown. Shown in Base and Customer currency.

Net

The net amount of the invoice or credit. Shown in Base and Customer currency.

Hold

Hold Amount for the invoice. An amount held back as not due for payment on the due date. Terms permission required. Can not be greater than the unallocated amount.

Hold Amount and Due Date can be edited during allocation and after posting while the transaction is not fully-allocated.

Narration

Narration for the transaction. If you perform detailed transfers to General Ledger, the narration is carried through to the General Ledger Batch line.

Due Date

The Payment Due date, defaults from Invoice date based on Customer Payment Due terms, can be changed subject to user Terms permission, may not be earlier than Invoice Date.

Discount Date

The Payment Discount date. Defaults from Invoice date based on Customer Payment Discount Available terms, can be changed subject to user Terms permission, may not be earlier than Invoice Date.

Sales Area

The Sales Area Code to analyse the net amount of the invoice to.

Sales Person

The Sales Person code to analyse the net amount of the invoice to.

Branch

The Branch for the transaction - analysis lines for Invoices and Credits can be assigned another Branch. (Accredo Saturn Only)

Department

The Department for the transaction - analysis lines for Invoices and Credits can be assigned a different Department. (Accredo Saturn Only)

Bill From

If the Customer code has Bill To Customer set (for example, customer is an individual but billing is to head office), when the transaction is saved, this field shows the original Customer code entered, and the Customer code field is re-populated with the Bill To Customer code. If there is No Bill To Customer code, the From field still populates with the Customer code, both fields will show the same code.

Balances

Aged account balances are for information only, POST to update.

Pending Total

The figure that will appear in the Total field on Save.

Analysis Grid

Enter the analysis breakdown and GST of the invoice or credit. You can analyse an invoice or credit between many Sales Groups. GST will be analysed according to the GST code for the Sales Group, unless the customer has a GST Override Code. You can Customise (Alt+F5) in other fields, including the GL Account Code.

Code

The Sales Group code to allocate the amount on this line to. Search for a sales group using the Accredo Lookups.

Analysis Name

The name of the Sales Group code selected above.

GST Code

The default GST code for the Sales Group code specified (can be edited).

Amount

The GST exclusive amount to be analysed to the Sales Group code on this line.

GST

The GST included is calculated from the GST override in AR Customer or the default GST code for the Sales Group codes you select. See GST Line Calculations for calculation details.

Zero-rated supplies mainly apply to businesses involved in exporting. If the business is in this category, you are required to show the zero-rated supplies on the GST return and will need to select the appropriate GST code in the Sales Analysis lines. Typically, if the invoice is to an overseas customer, their GST override (and hence the GST code on all analysis lines) should be set to "0" (Zero-Rated supplies), the GST amount adjusts when this code is selected. Handling zero-rated sales in this way will ensure that the amount shows correctly in the Zero-rated supplies field in the Sales and Income section of the GST return.

You can edit the GST code for an analysis line, but if you need to do this regularly, ensure you have the appropriate GST code entered in Sales Group Code.

Inclusive

The GST inclusive amount being analysed.

Branch

The branch to analyse the amount on the line to. (Accredo Saturn Only)

Dept

The department to analyse the amount on the line to. (Accredo Saturn Only)

Narration

A field for information relating to the analysis line. This is useful if you have sold items from different Sales Groups on a single invoice. For detailed transfers to General Ledger, the narration is carried through to General Ledger Batch line.

Period

The period in which the transaction will be applied.

Totals

GST Inclusive

Shows the GST content of the amount analysed in the grid.

Balance to Analyse

Shows the invoice or credit amount yet to be analysed to a Sales Group code. Each time an amount is entered in the Amount field, the Balance to Analyse will be reduced by the amount entered, plus GST if applicable. You can analyse the remaining balance to an existing line of the Analysis grid. With the focus on the required grid line, click Balance Analysis (Ctrl+=) to add the Balance To Analyse to the selected grid line.

Grid Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a new analysis at the selected line.

Move (Shift+Up) (Shift+Down)

Select an analysis and move it higher or lower on the list.

Delete (F3)

Delete the selected analysis.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Balance Analysis (Ctrl+=)

Select an analysis, click this to adjust the selected grid line and make the total analyses equal the figure in the Balance To Analyse field.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Invoices

For invoices, the account balance is increased by the gross amount, the gross amount less GST is added to the month and year to date sales. The analysed amounts are added to the Sales Group Analysis and GST Analysis is updated.

Credits

For credits the account balance is reduced by the gross amount, the sales are reduced by the gross amount less GST and the analysed amounts are deducted from the Sales Group Analysis and GST totals.