Transaction tab

Product Code

The product this transaction affects.

Location

The location to be updated for the transaction.

If Issue (Sale) or Credit is selected, and the Sell From option in IC Stock Location is clear for a location, that location will not be available. (Accredo Saturn Only)

Branch Department

These fields are read-only as they are determined from the Location. (Accredo Saturn Only)

Date

The date of the transaction (default, the date of the previous transaction), or the System Date. It can be changed but must be within the date range for the period selected.

Reference

For example the invoice (or credit note) number for an issue or credit. By default, the transaction reference number is retained over a session of transactions.

Source Type

For transactions posted from Documents or Batches the source type for the transaction.

Unit /

UOM Code

If UOM is not active, the Product Unit is shown.

If UOM is Active, you can select from UOM Codes available for the product.

Quantity

The quantity of items. This should be a positive figure unless you are reversing a previous transaction or correcting an error.

If UOM is active, this is the quantity in the selected UOM. The quantity in the Base UOM is shown, calculated as the UOM Quantity * UOM Multiplier.

Serial No

For Serial No tracked products if the quantity is 1 or -1 the Serial No may be entered, for other quantities enter Serial Nos in the Tracking tab.

For other Products the field is not available except where Allow Serial No on Non-Serial Lines has been selected in Company Settings.

UOM Multiplier

(UOM Active Only)

The multiplier of the selected UOM Code. Read-only.

Cost Price

The cost price of the product.

If UOM is active, this is the Cost Price of the product in the selected UOM. The cost price in the Base UOM is also shown.

Cost Value

The cost value is calculated as the product of the Cost Price (standard, average or latest depending on the stock valuation basis) and the quantity entered. If the Cost Prices are GST inclusive, GST is first deducted, that is, the cost value is GST exclusive.

Price Code

The default Price code from Company Price Lists is used, (can be changed).

Selling Price

The Selling Price for the Price code specified. The Selling Price can be changed by editing this.

If UOM is active, this is the Selling Price in the selected UOM. The Selling Price in the Base UOM is also shown.

Sales Value

The sales value is the Selling Price selected multiplied by the quantity. If the Selling Price is GST inclusive, GST is first deducted, that is, the sales value GST exclusive.

Customer Code

The customer code for the transaction.

Order No

The customer Order Number for the Transaction.

Quantities

Information only. The fields are the same as those on the Quantity tab of IC Products. The In Stock and Available quantities will update when the transaction is posted. The values shown are for the selected location (in Accredo Saturn).

Tracking Tab

The tracking detail for the transaction.

Effect of Transactions

Increases Sales Quantity and reduces the Quantity in Stock (and available) by the quantity entered. The value sold is increased by the sales value, and the cost of sales is increased by the cost value. The gross margin and last sale date are also updated.

A credit transaction is the reverse of an issue transaction, the sales quantity is decreased by the quantity entered, and Quantity in Stock (and Available) are increased. Value sold and cost of sales are also decreased in accordance with the sales value and cost value respectively. The gross margin is also updated. Last sale date is not affected.

If you use IN to generate sales invoices, the options for issues and credits will rarely be used. If analysis of sales, such as by Sales Groups is required, then sales must be entered through IN.