Select a transaction to enter

Addition

Enter details for asset additions. You may have more than one addition for an asset, for example, when installation of an asset is capitalised.

Depreciation

Enter manual depreciation transactions to record depreciation already calculated.

Note: If depreciation has already been generated in the same period, the generated depreciation will be recalculated. Once a manual depreciation transaction has been created, depreciation will not be regenerated for that period.

Revaluation

Enter asset revaluations.

Disposal

Enter details for asset disposals. You may have more than one disposal for an asset, for example, when an asset is partially disposed of.

Adjustment

Enter an adjustment to the depreciable value of an asset.

Fields

Period

Select the period to post to (default, Accredo System Period).

Asset Code

Select the asset for the transaction.

Date

The date of the transaction - defaults to the date of the previous transaction, or initially the System Date. It can be changed but must be within the date range for the period selected.

Reference

A reference for the transaction.

Comment

A comment to be recorded against the transaction.

Narration

Narration for the transaction. If you perform detailed transfers to General Ledger, the narration is carried through to General Ledger Batch lines.

Quantity

An optional quantity for addition and disposal transactions, increases or decreases the asset quantity when the transaction is saved.

For disposals, calculates the disposal percentage.

GL Account

The source or sink of funds account for addition and disposal transactions. Defaults from the GL Funds Account specified in FA Settings - Integration tab.

Branch

The Branch for the funds dissection on Addition and Disposal transactions. (Accredo Saturn Only)

Department

The Department for the funds dissection on Addition and Disposal transactions. (Accredo Saturn Only)

Values

Shows the current Values for the asset for the current book.

Toolbar

Select a Transaction type from the drop-down, the form will reflect the data required for that Transaction type. The additional toolbar options are,

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Click to edit the saved transaction. Transactions can be edited immediately. Some transactions can be edited by selecting them from the transaction enquiry. Transactions already transferred to the GL cannot be edited but may be deleted.

Insert (F4)

Click to show the drop down menu again and add another transaction.

Duplicate (Shift+F4)

• Duplicate, the new transaction defaults to the System Date and System Period.
• Duplicate Contra, reverses the original transaction, the original date and period are retained if they are available for processing, or the System Date and System Period are used to duplicate the transaction.

Revaluation and Disposal transactions are not available for duplication.

Delete (F3)

Delete the transaction. If the transaction has been transferred to GL the transaction will be flagged inactive and reversed. Deleting a transaction may result in subsequent transactions being replayed.

Drill down (Shift+F12)

View the source document (only if the transaction is saved and sourced from another document).

Links (Alt+F6)

Opens Links On... for the record, with a list of links for the record. The button changes to indicate if links are present.

Memos (F6)

Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Books tab

The grid shows a line for each Active book.

Transaction type

Field

Description

All

Book Code

The book for the line.

Addition

Addition

The addition amount.

Depreciation

Depreciation

The depreciation amount.

Revaluation

Revaluation

The revaluation amount - book value after revaluation.

Option

Writeback depreciation - writes the asset down to book value prior to revaluation.

Preserve depreciation - just adjusts the asset value with no change to accumulated depreciation.

Disposal

Realised

The realised (sale) amount for the disposal.

Percent

The percentage of the asset being disposed. This defaults to 100% and is automatically recalculated when a Quantity is entered. You can also type the percentage directly.

Disposal

The book value to be disposed. Calculated based on the Percent and Option but may be entered directly.

Note: The book value as at Disposal is the Book Value for the period including any Additions or Disposals for the period but excluding any Depreciation or Revaluation for the period.

Option

No depreciation this year - depreciation in the year of disposal will be written back.

Depreciation this year - no change to depreciation up to the period prior to the disposal.

Depreciation for the current and future period will be calculated to reflect the disposal.

Adjustment

Adjustment

The amount to adjust depreciable value by. Negative amount to reduce depreciable value.

Normally only used when adding opening values for Assets which have been previously depreciated and depreciation is on Diminishing Value (DV) basis. Depreciable value is set to book value at the start of a financial year for DV depreciation, so the effect of Adjustment transactions is limited to the year of the Adjustment.

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit / Replicate All Books (Ctrl+R)

Toggles editing the addition value for All Books.

Dissections tab

The grid shows dissections for the transaction for each book. The dissections show the activity per book resulting from the transaction, that is, for the current book effectively the GL Journal lines which the transaction will create when transferred to GL. The activity is reflected in the Asset Balances.

Book Code

The book for the dissection.

Type

The dissection type:

Debit

Dissection value if a debit.

Credit

Dissection value if a credit.

GL Account

The mapped GL account from the relevant FA Group for the Current Book.

Account Name

The GL account name.

Buttons

Save (F9)

Completes the transaction, updating the Asset. You may get a message that the record is locked, in this case complete editing in the other window, then click Save. You may get a message "Locked - Retrying". This means another User has one of the records you require locked. You can wait until the other User has finished (Accredo will save when it is able to gain access) or cancel the save.

Cancel (Esc)

Cancels the transaction entry.