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FA Asset Books

Navigator > Setup > Fixed Assets > Asset Books

You can add, edit or delete Asset Book codes. You can have one or more Book codes, for example, one for tax reporting, another for management reports. Asset values, Depreciation rates and methods are stored for each Book code.

To add an Asset Book,

  1. Enter Depreciation codes and rates for the new book for all active assets, either:
  2. Enter Depreciation defaults from Navigator > Setup > Fixed Assets > Depreciation Defaults, click APPLY - OR -
  3. Run Open book from Navigator > Setup > Fixed Assets > Open Book, to create dissections for existing transactions for active assets for the new book. Addition, Disposal and Manual Depreciation transactions are copied from the source book specified. Generated depreciation is calculated based on values set for the new book.
  4. Check the results.

Code

An 8 character unique code used to identify the record (read-only cannot be edited). Use Alias codes to change Book codes.

Book code ACCT is initially set as the Current Book code.

Name

Prints on reports and shows in Lookups.

Status
  • Pending - all new books have this status.
  • Open - the book is in active use. If there are no transactions in Accredo, a book can be set to open from this grid. Once transactions are in Accredo, the Book must be opened using Open Book which creates dissections for the new book for existing transactions for active assets.
  • Closed - the book is no longer in use and becomes inactive.

Disposal Option

Select default disposal option for the book:

  • No Depreciation This Year, or
  • Depreciation This Year.

Inactive

Make Closed Books inactive, to re-open, use Open Book.

Grid Toolbar

ToolbarExpand

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Inserts a new Book code and provides access to the Code field. Codes entered will sort alphabetically (or as specified if a Sort has been added).

Delete (F3)

Delete unused books.

Print (Ctrl+P)

Print an Asset Book List report.

RecordFilterSort_Hot

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh (F5)

Reload changes other Users may have made.

ActionEditGrid

Depreciation Defaults (Ctrl+R)

Opens FA Depreciation Defaults - Book for the selected book.