Transaction Types

When you open CB Banking Items a drop down appears. Choose Withdrawal or Deposit.

Withdrawal

A transaction (except a Transfer) which will appear in the Debit/Withdrawal field of the Bank Statement. These can include cheques, electronic payments, direct debit payments, automatic payments and cash withdrawals.

Deposit

A transaction (except a Transfer) which will appear in the Credit/Deposit field of the Bank Statement. These can include bank deposits as well as payments received electronically or by direct debit or automatic payment.

Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Edits the saved transaction. If the button is unavailable, the transaction cannot be edited.

Insert (F4)

Opens the drop down menu. You can add another transaction.

Duplicate (Shift+F4)

You can duplicate the transaction to either:

• Duplicate, a new transaction will default with the System Date and System Period.
• Duplicate Contra, date and period are retained if available, otherwise System Date and System Period are used.

Drill Down (Shift+F12)

View the source document (only if the transaction is saved and sourced from another document).

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Fields

Period

Select the period to post to. By default, the System Period is selected.

Transaction Type

Shows the Transaction type you are entering. (Read-only).

ID

Unique allocated number that identifies the transaction. (Read-only).

Date

The date of the transaction. This defaults to the date of the previous transaction, or initially the System Date. It can be changed but it must be within the date range for the period selected.

Media Code

When items are entered, the Media code is used for the Banking Summary. Select the code to be used for the Banking item. Defaults from CB Settings.

Reference, Particulars, Comment, Other Party

The details that you enter against the transaction for reference.

Bank Account No

Optionally enter the Bank Account number.

Amount

The amount of the banking item.

Currency

Select the currency for the Banking Item.

Regime

The tax Regime for the currency. If the currency has multiple regimes available, you can select the Regime.

Rate Type

If the currency code for the Banking Item is not base, then Rate Type will default from the Default Financial Rate Type field in FX Settings, but can be changed.

Exchange Rate

If Use Exchange Rate Table is Selected from FX Settings, the Rate is fetched from the Exchange Rates Table based on the Currency code, Rate Type and Date (can be changed). To save the rate back to the Exchange Rates table, click Save Exchange Rate.

Base Amount

If the Banking Item is not in Base Currency, the base amount will be calculated.

Branch, Department

Branch and Department for the Banking Item. Defaults to the User default Branch and Department, set in User Settings. (Accredo Saturn Only)

Grid

The analysis grid is used to enter the analysis breakdown of the withdrawal, deposit or transfer. For withdrawals and deposits, this can consist of one or many lines of analysis. You can Customise (Alt+F5) in other fields, including the GL Account Code.

Code

The Analysis code to analyse the amount to.

Select the CB Expense code (Withdrawals) or CB Income Code (Deposits) for the dissection. Search for an analysis code using the Accredo Lookups.

Analysis Name

The name of the code selected in the Code field above.

GST Code

The default GST code for the Analysis code specified. You can replace defaults.

Amount

The GST exclusive amount being analysed.

Divide withdrawals and deposits into different analysis lines. To enter an analysis line, select a code and enter the amount to be analysed to that code.

GST

The GST content of the analysis line, based on the GST code. GST is calculated if you are registered for GST (see GST Settings). You can edit the GST code for an Analysis line, but if you need to do this regularly, ensure the appropriate GST codes are entered in Analysis code. See GST Line Calculations for calculation details.

Hint: To enter adjustments for a few cents GST add an "All GST" Analysis code with GST code "G" then use this Analysis code to enter an analysis line and key the adjustment in the GST field. To analyse a deposit as non-taxable, you must change the GST code on each analysis line to "E" (exempt GST) which will adjust the GST amounts.

Zero-rated supplies primarily apply to businesses involved in exporting. If the business is in this category, you are required to show the zero-rated supplies on the GST return and accordingly, you must select the appropriate GST code in the analysis lines. Typically, if the deposit is from an overseas Customer, set the GST code on all lines to "0" (Zero- Rated supplies), the GST amount will be adjusted when this code is selected. Handling zero-rated deposits in this way will ensure that the amount shows correctly in the Zero-rated supplies field in the Sales and Income section of the GST return as required by the Inland Revenue Department.

Inclusive

The GST inclusive amount being analysed.

Branch

The Branch to analyse the amount on the line to. (Accredo Saturn Only)

Dept

The Department to analyse the amount on the line to. (Accredo Saturn Only)

Narration

A field where you can enter information relating to the analysis line. This is useful if you have purchased several assets on a single invoice, or to provide detailed descriptions of items on an expense claim. If you perform detailed transfers to GL, the narration is carried through to General Ledger Batch lines.

Grid toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a new analysis at the selected line.

Move (Shift+Up) (Shift+Down)

Select an analysis and move it higher or lower on the grid.

Delete (F3)

Delete the selected analysis.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Balance Analysis (Ctrl+=)

Select an analysis line, click this to add the Balance To Analyse to the line and balance analysis lines to the Amount.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Summary fields

Customise

Opens Customise Fields, you can customise the fields visible in the panel.

GST Incl.

Shows the GST content of the amount analysed in the grid.

Balance to Analyse

Shows the amount of the withdrawal or deposit yet to be analysed to an Analysis code. Each time an amount is entered in the Amount field, the Balance to Analyse will be reduced by the Amount you have entered, plus GST if applicable. Often you can analyse the remaining balance to an existing line of the analysis grid. With the focus on the required grid line, click to add the Balance To Analyse to the selected grid line.

For Withdrawals, if you use AP, all of the payments to Creditors must be entered (or generated) in AP, which posts a withdrawal transaction in the CB.

For Deposits, if you use AR, all of the sales Receipts must be entered through AR and the deposits posted to the selected Bank Account from the banking summary, or banked through.

Save (F9)

Save the Banking Item.

Cancel (Esc)

Cancels the selected transaction entry.