Transaction Tab

Creditor Code

The creditor this transaction affects. The Creditor Name, Currency and Regime code will be displayed.

Date

The date of the transaction. This defaults to the date of the previous transaction, or initially the System Date. It can be changed but it must be within the date range for the period selected.

Origination Date

Read-only, defaults to blank.

Reference

A reference for the transaction. The field changes as appropriate for the transaction being entered.

Comment

Enter a comment to be recorded against the transaction.

Narration

Narration for the transaction. If you perform detailed transfers to General Ledger, the narration is carried through to the General Ledger Batch line.

Rate Type

Type of exchange rate.

Branch

The Branch for the transaction - analysis lines for Invoices, Credits and Cash Purchases can be assigned another Branch. (Accredo Saturn Only)

Exchange Rate

The exchange rate.

Department

The Department for the transaction - analysis lines for Invoices, Credits and Cash Purchases can be assigned a different Department. (Accredo Saturn Only)

Auto Allocate

• All - Transactions will be allocated against the oldest outstanding balance.
• Whole Balances - If the transaction would clear one or more whole outstanding balances, for example Balance 3, or Balance 3 + Balance 2, or Balance 3 + Balance 2 + Balance 1 etc., then allocation will be automatic, otherwise the user will be prompted for immediate allocation.
• None - Transactions will not be auto allocated.

Gross

Enter the gross amount of the transaction, including GST.

Discount

The Discount is calculated from the Discount Percent for the creditor, and can be adjusted.

See Settlement Discounts for more details.

Payment Amount

The Payment Amount is calculated as gross amount less the discount claimed.

Payment Method

Select from the available payment methods. Defaults to the Creditor Payment Method if the method is available for one-off in AP Payment Settings, Manual method otherwise.

Payment Ref

For payment methods Manual, Remittance (or Computer Cheque) the Payment Ref defaults to the Next Withdrawal No from CB Bank Account if CB is installed, otherwise uses the Default Reference from AP Settings - Payments tab.

For all other payment methods, Payment Ref defaults to the Bank Reference from the Creditor record (if one exists), or the default reference for the payment method set in AP Settings - Payments tab.

The Payment Ref can be edited.

If CB is installed, this will flow through to the CB Reference.

Balances

The current aged account balances are shown for information only. Balances update when the transaction is posted.

Pending Total

The figure that will appear in the Total field on Save.

Bill From

If the Creditor code has Bill To Creditor set (for example, creditor is an individual but billing is to head office), when the transaction is saved, this field shows the original Creditor code entered, and the Creditor code field is re-populated with the Bill To Creditor code. If there is No Bill To Creditor code, the From field still populates with the Creditor code, both fields will show the same code.

CB Banking (CB Installed)

Drill down (Shift+F12)

View the source document. You can also double-click a line to open the document.

Bank Through

Selected, Payments will be banked immediately (rather than requiring the Banking Summary). This is useful for Creditors who pay by Direct Credit. Not available for payment methods Electronic and Computer Printed Cheque.

Bank Account

Select the bank account in CB this payment is being made from. Only available if Bank Through is Selected.

Banking Amount

The Payment Amount, if Bank Through is Selected.

+ Bank Charges

The amount charged by the bank.

Payee Name

The name of the Payee. When inserted from the CB Bank Reconciliation, defaults to the Other Party (if one exists). Otherwise defaults to the Payee Name from the Creditor record (if one exists). The Payee Name can be edited.

Currency

Currency code for the payment.

Rate Type

Type of exchange rate for the creditor.

Exchange Rate

Foreign exchange rate for the payment.