Selection Fields

Creditor - From / To

Select the creditors to pay.

Creditor Group

Select a creditor group to pay.

Currency

Select a currency to pay. Each batch must be for one specific currency.

Payment Method

Separate generate runs are required for the different payment methods as different actions need to be taken following the payment generation (that is exporting electronic banking file, emailing or printing remittance advices, printing cheques, or no action).

Payment Due On or Before

You can further select approved invoices based on Due date.

Payment Date

The date to create the payments on.

Branch

Department

If these are entered, only invoices for the specified branch and department are included in the candidate transactions. Usually selected if different branches are responsible for their own payments, for example, if they have separate bank accounts. If these are left blank, all invoices are included. (Accredo Saturn Only)

Payment Priority Up To

Select creditors with a payment priority level. Default is 9, includes all creditors.

Run (F9)

Generate the payments.

Display Fields

Period

Specify the period for the payment transactions.

Payment Date

The date must be within the date range for the selected period.

Rate Type

The type of exchange rate for the payments.

Exchange Rate

The exchange rate for the payments.

Total Payments

The total payment amount to generate, displayed in the currency, and the base currency.

Next Payment Ref

Displayed for Payment Methods Manual and Remittance.

For manual and remittance payment methods, you can enter a value for the starting withdrawal number, defaulting from Next Withdrawal No on the selected Bank Account. If the value entered is numeric, it will be incremented for each payment and updated back to the Bank Account. If it is non-numeric it will be retained for each payment.

Reference

Displayed for Payment Methods Credit Card, Direct Debit, Letter of Credit, and Telegraphic Transfer.

Enter a reference for the payments. This will be applied when payments are generated. Default References are set up in AP Settings - Payments tab.

Branch Department

These are pre-loaded and unavailable if a specific branch or department was entered on the selection form. If you are paying across all branches and departments, you must specify these values for the payment transactions. (Accredo Saturn Only)

CB Banking (CB Installed)

Bank Code

The bank account in the CB (if installed) that the payments are to be made from, defaults to the Creditor Group Bank Account if specified, or the Default Bank Account code in CB Settings.

Consolidate

Selected, a single transaction is created in the CB for the total of the payments, otherwise separate transactions are created for each payment. Only available for Electronic payments.

Grid Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Delete (F3)

Removes the Invoice from the generate run, that is, do not pay.

Open (F12)

Zooms to data entry view. View the transaction details.

Drill down (Shift+F12)

View the source document.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh Bank Account No (F5)

Refreshes the bank account number for the selected creditor.

Buttons

Print (Ctrl+P)

Obtain a report of all payments that will or have been generated. If the payments have not been generated the report will be Pending.

Generate Payments (Alt+G)

Generate payment transactions for the candidates remaining in the list.

For Electronic Payments, after generating, displays a list of payments generated that can be printed, in AP Generated Payments. From here you can Export the generated payments.