Code

The unique code for the group. This cannot be edited once a group is created. Group 0000 is the default Group code used when a group is unspecified.

Creditor Group Name

The name that appears on reports and lookup controls.

Currency

The currency for the group. Creditors belonging to the group must have the same currency as the group.

GL Creditor

The Creditor account number on the GL balance sheet. This will default to the GL creditor code as specified in AP Settings - Integration tab.

On transfer to the GL:

• Invoices and journals credit (increase) this account.
• Credits and negative journals debit (decrease) this account.
• Payments debit this account by the gross transaction amount.

GL Discount

For Payment transactions this account is credited with the amount of the prompt payment discount claimed. Invoices, Credits and journals have no effect on this account.

That is, payments debit the GL Creditor Account with the gross amount of the payment, Credit the GL Bank Account with the net amount of the payment and Credit the GL Discount Account with the difference (the prompt payment discount).

Integration between AP and GL is handled by the creation of Transaction Batches on demand. Batches will be placed in the list of unposted General Ledger Batches, to perform the integration procedure you must post those batches.

Bank Account

You can specify a default bank account for each group. If a default bank account is specified this overrides the CB Default Bank Account Setting when entering Receipts or Payments for Customers or Creditors belonging to that group.

Bank accounts are not limited to accounts in the same currency as the group as it is likely you will not have a bank account in every currency you trade in – but may still want to specify a default account for payments to that currency.

Inactive

You can make Groups inactive provided all Creditors in the group are inactive. You cannot post transactions to inactive Groups.

Press Space Bar or click in the Inactive field to toggle active and inactive.

To find active Creditors in a Group, filter on CreditorGroupCode in AP Creditor or select the Group in the AP Creditor List. If there are a number of creditors associated with the Creditor Group, you can use a script to re-assign them. Inactive groups are shown on a dimmed line in the AP Creditor Group grid.

Regime

The tax regime for the Creditor Group.

GST Override

If a GST override code is entered it will be used for all analysis lines for the creditor. The GST override is useful for specifying non-GST registered creditors as Exempt GST. In most cases, leave clear.

Payment Method

The usual payment method for the creditor group. Set default payment method for new groups in AP Settings - General tab, and available payment methods in AP Settings - Payments tab.

• Electronic - payments output to a file for electronic banking. Remittance advices may be emailed (or printed) if desired.
• Credit Card, Direct Debit, Letter of Credit, Manual, or Telegraphic Transfer - used for payments made without computer generated documentation, for example payments made by bank authority.
• Remittance - used for payments made manually but where a remittance advice will be emailed (or printed).
• Computer Printed Cheque - (Inactive by default) computer generated cheque with optional remittance advice, Cheque printing required.

Pmt Count

The number of payment units for calculating date due.

Pmt Unit

The units for calculating date due.

Pmt Day

When the due unit is Months, the day of the month due. (Optional)

Discount

The percentage prompt payment discount.

Disc Count

The number of units for calculating the prompt payment discount date.

Disc Unit

The units for calculating the prompt payment discount date.

Disc Day

When the prompt payment unit is Months, the day of the month. (Optional)

EAS Code

Peppol EAS code for e-Invoicing.

Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Zoom (Ctrl+F12)

Zooms to Form view. View the code details. Codes can be inserted, edited and deleted.

Insert (F4)

Allows new records to be inserted and gives you access to the Code field. Codes entered will sort alphabetically (or as specified, if a sort has been added).

Delete (F3)

Delete Group codes and information. This is available if there are no transactions related to the group to delete.

Print (Ctrl+P)

Print a report of the information in the grid.

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh (F5)

Reloads changes other Users may have made.

Default GL Accounts (Ctrl+D)

Sets the GL Accounts for the selected group to the default GL Accounts set in AP Settings - Integration tab.

Note: If the default accounts are blank, existing accounts will not be overwritten.

Apply Default Terms (Alt+T)

Opens the AP Apply Default Terms dialog for the selected group. Payment Terms, Discount Terms and Payment Method for Creditors belonging to the group can be updated to match the Group selections.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.