Selection Fields

Creditor - From / To

Select the creditors to pay.

Creditor Group

Select a creditor group to pay.

Currency

Select a currency to pay.

Payment Method

Select a payment method.

Payment Due On or Before

The System date for selection of invoices based on Due date.

Planned Payment Date

Used to determine if a prompt payment discount is available when approving invoices.

Branch

Select a branch for payments. (Accredo Saturn Only)

Department

Select a department for payments. (Accredo Saturn Only)

Payment Priority Up To

Select creditors with a payment priority (default, 9)

Run (F9)

Show the invoices.

Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Click to edit the transactions.

Open Creditor

Opens the creditor for the selected transaction in AP Creditor.

Print (Ctrl+P)

Obtain a report of all approvals. The selections from the previous selections form, including filters, are applied to the report.

Regenerate Approvals

Return to the AP Approve for Payment selections form to make changes to the selections and rerun e.g. the change the Payment Due date or Payment Method.

Note: You must first Save or Cancel any changes if you have edited.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Display Fields

Customise panel

Opens Customise Fields, you can customise the fields visible in the panel.

Creditor

The Creditor code for the selected transaction.

Currency

The Creditor's default currency.

Approved

The amount approved for the Creditor.

Discount

The amount of discount approved for the Creditor.

Payment

The amount approved to be paid to the creditor.

Unapproved

The amount unapproved for the Creditor.

Held

The amount held for the Creditor.

Transaction Grid

Creditor

The Creditor code for the selected transaction.

Type

The type of transaction.

Date

Due date for transactions may be edited during approval.

Reference

Reference for the transaction.

Outstanding

The amount outstanding on the transaction.

Approve

The total amount approved for the creditor. The discount that can be claimed is not deducted from this total.

Discount

The discounted amount for the transaction.

Hold

The amount of the transaction to be held. This amount won't be generated against or approved for payment until the hold is removed.

Comment

Comment on the transaction.

Due Date

Due date for transactions may be edited during approval.

Discount Date

The discount date for the transaction.

For electronic payment creditors, use the customise button to show the Bank Account field to see missing bank accounts.

Grid Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Select (F4)

Approve the current invoice less a hold amount, claiming a prompt payment discount, if available.

Select All (Shift+F4)

Approve all invoices currently displayed less a hold amount (excludes any transactions filtered from the grid), claiming a prompt payment discount, if available.

Unselect (F3)

Revert to the original approval state for the selected invoice (reverses Select).

Revert All (Shift+F3)

Revert to the original approval state for all invoices currently displayed (excludes any transactions filtered from the grid).

Open (F12)

View the details for the transaction in AP Transactions.

Drill down (Shift+F12)

View the source document.

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh (F5)

Reloads changes you or other Users may have made to the loaded transactions.

Show Allocations (Ctrl+T)

Opens Allocation Query showing the transactions allocated against the selected transaction. Allocations can be deleted from the allocation query.

Memos (F6)

Memos and alarms can be entered or edited. The button changes to indicate if memos and alarms are present. Opens Memos On... with a list of Memos.

Totals Panel

Customise panel

Opens Customise Fields, you can customise the fields visible in the panel.

Total Approved

The total amount approved for all creditors. The amount approved prior to deducting a settlement discount that can be claimed.

If amounts are in mixed currencies, use Customise Panel to show amounts in the Base Currency.

Discount

The total discounts that can be deducted from the Total Approved figure in the previous field to arrive at the amount to pay.

If amounts are in mixed currencies, use Customise Panel to show amounts in the Base Currency.

Payment

The total payment amount approved for all creditors.

If amounts are in mixed currencies, use Customise Panel to show amounts in the Base Currency.

Unapproved

The total amount unapproved for all creditors.

If amounts are in mixed currencies, use Customise Panel to show amounts in the Base Currency.

Buttons

Generate Payments

Open AP Generate Payments to create payments.

Save (F9)

Updates the transactions with the approval amounts and details.

Cancel (Esc)

Click to revert any changes made.