Invoice Period

The period the Invoice date belongs to.

Invoice Date

The date of the invoice, defaults to the Shipment date. It can be changed until the invoice is posted but must be within the date range for the period selected above.

Origination Date

The date on the document relating to the shipment. The date used to calculate due dates for payment and discounts and not restricted by the period. If no date is entered, due dates are based on the Invoice Date field.

Rate Type

If Allow Foreign Purchases is selected from FX Settings, this will default from the Default Purchasing Rate.

Exchange Rate

If Use Exchange Rate Table is selected from FX Settings, the Rate is fetched from the Exchange Rates Table based on Currency code, Rate type and Date. You may fix this rate by clicking the Fix Rate button. Fixing means it can no longer be changed on this shipment and the shipment is excluded from Revaluations. If not fixed the rate will be re-fetched when Rate type, Currency code or Invoice date are changed.

Invoice Number

Creditor's invoice number. Accredo will warn you if the Invoice Number has been reused.

Comment

A comment that is transferred to the AP Invoice, when posted.

Expense Code

The default Expense code the shipment lines will be analysed to when the Invoice transaction is posted. Search for an expense code using the Accredo Lookups.

Invoice Status

• Unposted - not yet posted to AP. Invoice details and common details can be edited.
• Posted - has been posted to AP. Shipment invoice details cannot be edited.

Narration

Narration transferred to the Creditor transaction when the invoice is posted, and included in detailed transfers to GL.

Currency

The currency for the invoice, and the Base Currency.

Gross

The gross amount of the creditor's invoice, including GST. This must match the gross calculated from the lines before posting. Displays in the Base Currency also.

Discount

Enter a prompt payment discount you may be entitled to. The discount will be calculated where you have indicated a percentage and discount terms on the creditor record. Discount is not available for negative shipments.

Net Amount

The net amount of the creditor's invoice. Displays in the Base Currency also.

Due Date

The due date for the creditor's invoice. This can be changed on an Invoice later if the Hold or Approved Amount is editable.

Discount Date

The date the invoice must be paid by to get the prompt payment discount. This can be changed on an Invoice later if the Hold or Approved Amount is editable.

Hold Amount

Hold amount for the invoice.

Approve

The amount approved.

Discount Approved

The discount amount approved.

Branch

Department

The default Branch and Department codes applied to all lines. If the Shipment was created from JC Job, these will default from the Job.

If this is changed, the changes will be applied to all Lines that have not been manually changed. (Accredo Saturn Only)

Category 1

Category 2

Categories can be added via Categories on the Maintain tab, or click Open Shipment Category (Shift+F12). Labels can be replaced in AP Settings.

Custom 1

Custom 2

Fields have no effect on posting unless incorporated by a User defined script. Labels can be replaced in AP Settings.

Status

Status of the shipment.

When set to Open, the Shipment cannot be processed until the status is changed to Unprocessed.

Print Status

Read-only, shows the print status of the shipment.

View the Print Log (requires Read access Permission for Company > Settings).

Balances

The current aged balances for the Creditor account.