Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Edit (F11)

Edit the automatic payment.

Insert (F4)

Add a new automatic payment, choose Debit (Withdrawal) or Credit (Deposit) from the menu.

Duplicate (Shift+F4)

Insert an automatic payment and copy the details.

Delete (F3)

Delete the automatic payment.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Payment

Code

A unique 8 character code for the auto payment.

Auto Payment Type

• Debit (for example a withdrawal that will reduce the bank balance) - OR -
• Credit (for example a deposit that will increase the bank balance).

This field is setup when you insert a new auto payment. It cannot be edited. Debits are generally analysed to Expense/Asset codes, Credits to Income/Liability codes.

Bank Code

The code of the bank account that the transaction applies to.

Reference

This will be shown on posted automatic payments.

Particulars, Comment & Other Party

Details of the transaction for reference. When you transfer to General Ledger on a Detailed Basis, the Particulars and Comment are combined and transferred with each transaction. Other Party is passed on to CB Bank Reconciliation.

Bank Charges

A charge levied by the bank for processing the transaction. For Debits this is added to the amount to give the gross total of the debit; for Credits it is deducted from the amount.

Inactive

Automatic payments marked inactive will be not be processed; financial information and history will be retained for reporting. To set to inactive, the Automatic Payment End Date must be set, and must be before the System Date.

Regime

The Tax Regime for the transaction. Tax regimes of the Bank Account are available.

Frequency

Payment Every

Payment intervals can be specified in days, weeks or months. For example, for payments made,

• every 14 days, in the first field put 14, in the second field put Days.
• every 6 weeks, in the first field put 6, in the second field put Weeks.
• every month, in the first field put 1, in the second field put Month.

Day Of Month

Enter the automatic payment date if the second Payment Every field is Month.

Next Week Day

Selected, if the proposed date falls on a weekend day, the payment date will be advanced to the following Monday. This does not affect the Next Payment Due Date. Selected by default for new Automatic Payments.

Next Payment Date

The date the next payment is due. When adding a new automatic payment, enter the date you first want this transaction generated. Editing this date can be useful. For example to miss a monthly payment for one month, change this to the next date you intend to continue with the automatic payment.

End Date

Enter the date for the final payment of this automatic payment. If it is to be open ended (that is, with no termination date), leave this field blank.

Total Amount to Date

This totals up payments made/received via this automatic payment. Bank charges are not included in this total.

Analysis Grid

Analysis is entered in the same way as CB Transactions, usually with one line for the Amount and one line for Bank Charges. You can Customise (Alt+F5) in other fields, including the GL Account Code.

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a new dissection at the selected line.

Move (Shift+Up) (Shift+ Down)

Select a dissection and move it higher or lower on the list.

Delete (F3)

Delete the current dissection.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Balance Analysis (Ctrl+=)

Select an automatic payment, click this to adjust the selected grid line and make the total analyses equal the figure in the Balance To Analyse field.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.

Totals Panel

Customise

Opens Customise Fields, you can customise the fields visible in the totals.

GST Included

Shows the GST content of the amount analysed in the grid.

Balance to Analyse

Shows the amount of the automatic payment yet to be analysed to an Analysis code. Each time an amount is entered in the Amount field, the Balance to Analyse will be reduced by the Amount you have entered, plus GST if applicable. Often you can analyse the remaining balance to an existing line of the analysis grid. With the focus on the required grid line, click to add the Balance To Analyse to the selected grid line.