Selection

Period

Transactions entered in the selected Period are shown, Current Period is the default.

Last Period

Transactions entered in the period prior to the Current Period are shown.

Year

Transactions for the current financial year are shown.

Last Year

Transactions for the previous financial year are shown.

Full Year

Transactions for the current period last year through to the last available AP period are shown.

All Periods

All transactions are shown.

Range of Periods

Activates the From and To period controls. Select a continuous range of periods to view.

Unallocated

Only transactions which are not fully allocated are shown. This can include transactions from prior years and prior to the history if they have been unallocated (that is, outstanding) for long enough.

Opening

Displays the opening balance for the Balance column, as at the period selections.

Show all transactions (Ctrl+A)

Shows transactions for all Creditors.

Bills to

If the selected creditor has a Bill To creditor assigned on the Creditor tab, this button will be active.

Selected, show all transactions for the selected creditor. Changing the Creditor code to the Bill To creditor and applies a filter for transactions from the Bill From creditor.

Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a transaction.

Open Details (F12)

View and edit the transaction details.

Drill down (Shift+F12)

View the source document. You can also double-click a line to Drill down if available or else Open Details.

Print (Ctrl+P)

Print a report of the information in the grid. You can save the report, export it to Excel or send it as a PDF file attachment.

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid. Job Code and Order Nos fields from AP Shipment can be customised into the grid.

Refresh (F5)

Reloads changes other Users may have made.

Calculate Totals / Clear Totals
(Alt+=)

Toggle on/off total calculation for the list fields where Total is selected in grid customisation.

Show Allocations (Ctrl+L)

Opens Allocation Query showing the transactions allocated against the selected transaction. Allocations can be deleted from the allocation query.

Find (Ctrl+F)

Find a transaction using the Transaction ID.

Allocations

(Ctrl+T)

Opens Allocate Transactions and selects the creditor.

Show Variations

Opens Variation Query. Click to show any FX Variations for the transaction. Button only active if the creditor is Foreign and variations exist.

Hide / Show

Inactive Transactions (Ctrl+H)

You can toggle to show or hide Inactive transactions.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.