AR Journal

Record a manual journal entry against a customer account. Journals post to a single nominated General Ledger account and are typically used for adjustments, write-offs, and other non-document corrections.

Details

Customer Code	The customer this journal is being posted against. Use the lookup to select an existing customer. Prospect-type customers cannot be used. When you select a customer, the system populates the displayed Customer Name and (in Saturn editions) defaults the Branch and Department from the customer record.
Customer Name	Read-only. The name of the selected customer.
Period	The accounting period the journal will post to. The period is recalculated automatically when the Transaction Date is changed. Journals cannot be saved into a closed period.
Transaction Date	The date the journal is being posted. Changing this date updates the Period field automatically.
Reference	A user-entered reference (for example, an internal document number). Optional.
Comment	A free-text comment describing the journal. Optional.
Branch Code	The branch this journal belongs to. When you select a customer, the branch defaults from the customer record; if the customer has no branch, your user default branch is used. Required — the journal cannot be saved without a branch. Saturn editions only.
Department Code	The department this journal belongs to. When you select a customer, the department defaults from the customer record; if the customer has no department, your user default department is used. Required — the journal cannot be saved without a department. Saturn editions only.
Auto Allocate	When ticked, the journal participates in automatic allocation against the customer's outstanding transactions when the journal is saved. Defaults from the selected customer's auto-allocate setting.
Transaction Amount	The amount of the journal. A positive value increases the customer's balance (a debit); a negative value decreases it (a credit). For a Cash-type customer, the journal cannot push the customer's balance above zero.

Foreign Exchange

The Foreign Exchange panel appears only when the selected customer's currency differs from your base currency. The journal takes its currency from the customer; the panel itself lets you set the Rate Type and Exchange Rate.

Rate Type	The exchange rate type used to convert the journal amount to base currency.
Exchange Rate	The rate applied to convert the transaction amount to base currency. The lock button beside the rate fixes (or frees) the rate so it is not recalculated.

General Ledger

GL Account Code	The General Ledger account the offsetting side of the journal posts to. The lookup is filtered to Standard (posting) accounts only — header and total accounts are not selectable. An inactive or restricted account is rejected when entered.
Account Name	Read-only. The name of the selected GL account.
Narration	The narrative that will appear against the journal posting in the General Ledger. Optional.

Balances

The Balances panel on the right shows the customer's aged balances (Balance 3, Balance 2, Balance 1, Current and Future) and a Total. While you are entering or editing a journal it also shows a Pending Total row — the balance the customer will have once this journal is saved. For foreign-currency customers a base-currency column is shown alongside.

Actions

New Start a new journal.
Duplicate Create a new journal using the current journal as a template.
Edit Edit the journal currently being viewed. Available only when the server allows the record to be changed.
Refresh Reload the journal currently being viewed from the server.
Save Save the journal. The system validates the customer, transaction date and period, GL account, and amount before posting.
Cancel Discard the changes being made and return to viewing the journal.

Note: Whether an existing journal can be edited depends on its status and the period it was posted to. This is server-enforced: when a record cannot be changed, the Edit action is unavailable. There is no Delete action on this screen.