AP Invoice List

Browse and search purchase invoices and shipments entered against your creditors. The list opens filtered to the current period's invoices and shipments. Click a row to open the document in AP Invoice Entry.

Search Options

Document ID	Search by the document's internal system ID number.
Reference	Search by the reference recorded on the AP document.
Invoice Reference	Search by the supplier's invoice reference recorded against the document.

Selection Filters

Creditor	Filter by a single creditor code or a range of creditor codes (from/to), looked up against the creditor file.
Period	Filter by accounting period. The list defaults to the current AP system period.
Documents	Filter by document class (multi-select). The list opens with Invoice and Shipment pre-selected. Available values: Shipment (S) - A combined invoice and receipt for the same document. Invoice Only (I) - An invoice with no goods receipt. Receipt Only (R) - A goods receipt with no invoice.
Current / History	Filter by where the document is stored. Defaults to Current: Current - Documents in the live file. History - Documents moved to history. Both Current and History - All documents.

Saturn Filters

The following filters are available only on Saturn (multi-branch) installations:

Branch	Filter documents by branch code.
Department	Filter documents by department code.

Default Columns

Document ID	The internal system ID for this document. Click the row to open it in AP Invoice Entry.
Creditor Code	The creditor the document was entered against.
Document Date	The date of the document.
Reference	The reference recorded on the document.
Document Class	The type of document: Shipment (S) - Combined invoice and receipt. Invoice Only (I) - Invoice with no goods receipt. Receipt Only (R) - Goods receipt with no invoice.
Period ID	The accounting period the document belongs to.
Post Status	The current posting status of the document: Unprocessed (U) - Not yet processed. Open (O) - On hold / open. Processed (P) - Processed to the ledger. Deleted (D) - Deleted.
Shipment Amount	The shipment total in the document's transaction currency.
Shipment Amount Bs	The shipment total in the base (home) currency.

Note: Deleted documents are hidden by default. They are only shown when you add an explicit Post Status selection that includes Deleted.

Actions

Click Row Opens the document in AP Invoice Entry, identified by its Document ID.
Search Search the list using the selected search field (Document ID, Reference, or Invoice Reference).
Refresh Reload the list to show the latest data from the server.
Print Print a report of the current list view.

Note: New AP documents are not created from this list. Use AP Invoice Entry to enter a new purchase invoice or shipment.