Grid toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

You can create a new batch. The following Batch classes are available:

• GL Batch - a GL Batch that will be removed from the unposted batches list when posted.
• Standing - when a Standing journal batch is posted, an identical unposted (Standing journal) batch is created for the next period. This is useful if the same amounts need to be posted to accounts each month, for example, monthly salaries.
• Reversing - enter a batch in one period and reverse it in the following accounting period without the need to re-key the batch, for example, reversing journals are commonly used for Accruals, where you take account now for something that will (or you expect will) happen in a future period. The common example is accruing for expenses you know you have incurred but have not received an Invoice for. When a reversing batch is posted, a Reversing Out Batch is created for the next period, with all Debits changed to Credits (and vice versa).
• Template - never posted, these are used as the basis for duplicating, normally as a GL Batch.

Opens GL Enter Transactions.

Delete (F3)

Delete a selected batch. If you are unsure, view the batch. The batch is transferred to the deleted batches list. To restore deleted batches, select the batch in GL Transaction Batches, then click the Undelete button.

Open (F12)

Opens Batch data entry, view Transaction Batch including all lines. You can edit an unposted batch.

Print (Ctrl+P)

Print, or save as an Excel worksheet or PDF file and send as an attachment.

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh (F5)

The Transaction Batch list reloads to reflect changes.

Post selected (Alt+T)

You can post a single unposted batch, see GL Enter Transactions.

Post all up to current period (Alt+A)

You can post all batches for periods up to and including the Current Period for GL. It will terminate if it finds an invalid batch.

Import from File (Ctrl+I)

You can import Transaction Batches in the standard Accredo GL Batch format or the IMS Payroll Partner format.

Export to File (Ctrl+E)

You can export Transaction Batches in the standard Accredo GL Batch format.

Unpost selected (Alt+U)

Unpost current period batches (Alt+N)

Setup from Navigator > Setup > General Ledger > Settings - General tab > Allow Batch Unposting (control permission).

Unposting restores to an unposted state and removes the batch from account balances. Unposting a Standing or Reversing In batch prompts for whether a new Standing or Reversing Out batch created on post should be unposted and deleted.

You can use this button to restore a Deleted batch. The button hint will display "Undelete individual batch" when a deleted batch is selected.