Break Characters

Characters in addition to spaces that denote ends of words (for example, colon, semi-colon, dash,@). A space is considered a break character.

Note: Tab characters are displayed as ».

Ignore Characters

Characters to ignore (for example, parentheses, dashes). It is important telephone numbers are entered correctly, for example, if you store phone numbers (09)373- 5961 and:

• dashes and parentheses are both ignored; you can look up 093735961.
• dashes and parentheses are considered break characters; you can look up 09 or 373 or 5961, but not the whole number.
• dashes are ignored and parentheses are considered break characters, you can look up 09 or 3735961.

Minimum Length

The minimum number of characters that make a word.

Any Word

Determines the checkbox state when Word Lookup is opened.

Partial Word

Determines the checkbox state when Word Lookup is opened.

Ignore Words

Ignores words that appear too often (for example, the, and, PO, Box, Ltd).

Creditor Lookup Fields

Creditors can be word indexed to be located from a Creditor Lookup. Default fields indexed are CreditorName and TradingName. Other text fields may be selected to be indexed.

ContactName is available in the Creditor fields which may be indexed. This includes FirstName, LastName for all contacts in the word index for locating creditors.

Creditor Sort Order

Select a field to order Creditor lookup results by, if blank results are ordered by Creditor Code.

Contact Fields

Contacts can be word indexed to be located from AP Contacts and Contacts List. Default fields indexed are FirstName and LastName.

Contact Sort Order

Select a field to order Contact lookup results by, if blank results are ordered by FirstName/LastName or LastName/FirstName depending on user preference.

Expense Codes Fields

Expense Codes fields can be word indexed to be located. Default field indexed is AnalysisName.

Analysis Sort Order

Select a field to order Expense Code lookup results by. If blank results are ordered by AnalysisCode.

Grid Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a new word or field.

Delete (F3)

Delete the selected word or field.

Export (Ctrl+E)

Exports the list of words as a text file, you can import the same words for another module or Company.

Import (Ctrl+I)

Imports a list of previously exported words as a text file, saving time when adding the same or similar words for several modules or a Company. A sample list of words to ignore is provided with the file name, IgnoreWords.txt.

Rebuild Words (Ctrl+R)

Rebuilds the index, including new fields and settings.