AP Electronic Payments

(Only available if Cash Book is not installed)

Navigator > Tasks > Accounts Payable > Electronic Banking

Navigator > Tasks > Accounts Payable > Generate Payments > Run > Generate Payments

Create a file of electronic payment transactions, that can be imported for Electronic Banking.

Use the Report Selections Form to pre-select the Creditors, and select only payments on or after a specific date. A record is maintained of payments exported for electronic banking to prevent accidental payment duplication. An option to re-export is available to recreate a file of electronic payments, use this with care.

With Cash Book (CB) installed, withdrawal transactions are generated in the CB as part of an export. If the bank account differs from the default bank account, you must select it. If you select Consolidate, a single transaction is created in the CB for the total of the payments, otherwise separate transactions are created for each payment - select the option that is compatible with the way your bank accepts electronic banking. Accredo creates, from the selections, a grid containing all payments that meet criteria. You can also access electronic banking from Generate Payments.

The information needed to be generated into a file will depend on the bank you use.


Selection Fields
Creditor - From / To				Select the creditors to export payments for.
Creditor Group				Select a creditor group to export payments for.
Period				The period to create electronic payments for.
Payments Dated On or After				Select the earliest date to select payments for.
Re-Export				Selected, will include electronic payments already exported. The Cash Book will not be updated for re-exported transactions.
	Run `(F9)`			Export the electronic payments.
Display Fields
Our Bank Account			The Account Number of the CB bank account selected, if CB is installed, or Our Bank Account in AP Settings - Payments tab if CB is not installed. Most banks require the export file to contain part or all the bank account number being debited. ANZ Direct Link does not use this information, but we recommend this be supplied for other banks. Bank account numbers are usually an 18 digit number - a 2 digit bank code, 4 digit bank branch code, 8 digit account number and 4 digit suffix. The Accredo standard supplied Definition Files break up this entry to create the required details for the bank. If you use a custom designed definition file, make sure to test the result with the electronic banking software. Each section of the account number must be padded to fit with leading zeros. If you enter invalid data in this field, the electronic banking software cannot process the file.
Definition File			Select the Definition file for the bank format to export. Standard definition files are provided for the main banks. You may include a custom definition with details other than standard definitions. The default values for Definition Click Open In Designer to open the selected file in the Electronic Banking Designer.
Export File			The name of the file. You can create a directory path for the electronic banking software. Your electronic banking software may require specific naming conventions.
Due Date			Most of the electronic banking software systems (other than ANZ Direct Link) require a Due Date to be included. This defaults to today's date which is normally the correct date.
Reference			The reference entered against the AP payment transactions and CB withdrawal transactions. You can also type a unique reference for each transaction in the Reference field of the grid. If you Consolidate, the reference in the header will be the same for the CB withdrawal transaction. A Default Comment can be set in AP Settings - Payments tab.
Total			Total amount to be banked, shown in the currency and the base currency.
Grid			Contains information from AP Generate Payments. Add or edit information in the Reference and Comment fields. If payments are generated, the comment can be auto-populated with the reference(s) of Invoices and Credits which are being paid (See AP Settings - Payments tab). Payment comment is usually included in the exported Electronic Banking files as the Particulars field.
	Expand Toolbar `(Ctrl+F9)`		Expand the toolbar to give access to all toolbar options. Press `Esc` to close the expanded toolbar.
	Delete `(F3)`		You can narrow down this set of payments by deleting payments to exclude.
	Customise `(Alt+F5)`		Opens Customise Fields, you can customise the fields visible in the grid.
Buttons
		Print `(Ctrl+P)`	Obtain a report of the payments that would be exported for electronic banking. This can be selected before or after the Export option. We recommend you keep a printed report of electronic payments.
		Export `(F9)`	Creates the electronic payments export file. We recommended you print a copy after export. Electronic Payments will remain open to allow you to print a report.
		Cancel `(Esc)`	Closes the window as you complete the electronic payments export. If the electronic banking has been selected from Generate Payments, ensure you export before, unless you intend to return to electronic banking. Check that the payments have been generated. If you exit without exporting, it is only the export and update to CB that cancel.