Code

An 8 character unique code used to identify the record (cannot be edited). You can setup Analysis codes that are the same as the GL Accounts (see GL Settings - Analysis tab). Amend Analysis codes from Navigator > Setup > Company > Utilities > Alias codes.

Name

Analysis name, for reports and lookups.

Class

Controls whether GST is reported as GST on Sales or Purchases, and which Analysis Reports the Analysis Code is included in.

Select Expense (or Asset) for reporting on Expense Analysis report layouts and as GST on Purchases.

Select Income (or Liability or Capital) for reporting on Income Analysis report layouts and as GST on Sales.

Note: This is not required to match the Account Class of the GL Account Code.

GST

The GST code associated with the Analysis code. Analysis codes added will use the default GST code (can be changed). GST codes available are restricted by the GST code filter.

Filter

Determines how the Analysis code will be filtered.

• Expense/Asset - available when entering withdrawal transactions only.
• Income/Liability - available when entering deposit transactions.
• General/All - available when entering withdrawal or deposit transactions.
• Not Available - not available when entering withdrawal or deposit transactions.

GL Account

The GL Account the analysis amounts are transferred to. For Expense and Asset codes, the GL Account is debited, for Income, Liability and Capital codes, it is credited.

Friendly Code

Can be a reference to an alternate code scheme (for example, the accountant's codes in his General Ledger). This code can be printed on Expense code and Income Summary reports and accessed in lookup controls for Analysis codes by pressing Alt+F2.

Branch

Department

Optional. The Branch and Department override for an analysis line.

Applied to a dissection when the Analysis code is selected. (Accredo Saturn Only)

Disbursement

(JC Installed)

Selected, the Expense Code will be included as a JC Disbursement Code.
These are used to analyse disbursements that are added to job costing.

Inactive

You cannot post transactions to Inactive codes, they do not appear on Analysis forms. To show Inactive codes in the Select Analysis code lookup click Show Inactive Records (Ctrl+I).

To make a code Inactive, select the Inactive checkbox in CB Analysis Code, or check the Inactive field in CB Analysis Code Grid.

Balances

Period to Date, Year to Date and Last Year balances are shown in the grid. The balances must be supported by accounting transactions (cannot be edited).

Grid Toolbar

Expand Toolbar (Alt+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

New records can be inserted giving access to the code field. Codes entered will sort alphabetically (or as specified if a sort has been added).

Delete (F3)

Delete unused Analysis codes. If the button is unavailable, delete is not available, because the record contains active financial data or you do not have permission.

Open (F12)

View Analysis code details. Analysis codes can be inserted, edited and deleted.

Print (Ctrl+P)

Print a report of the information in the grid.

Filter / Sort List (Ctrl+F2)

Clear Filter / Sort (Ctrl+F3)

Apply or clear a Filter & Sort. The button changes to indicate if a filter and sort is applied.

Customise (Alt+F5)

Opens Customise Fields, you can customise the fields visible in the grid.

Refresh (F5)

Reloads changes other Users may have made.

Customise Toolbar

Customise Toolbar or right-click in the toolbar below the buttons to access the Customise Toolbar Menu.