Break Characters

Characters in addition to spaces that denote ends of words, for example, colon, semi-colon, dash, @. A space is considered a break character.

Note: Tab characters are displayed as ».

Ignore Characters

Characters to ignore (for example, parentheses or dashes). Telephone number characters must be entered correctly. For example, if you store (09)373-5961 and:

• dashes and parentheses are ignored; you can look up 093735961.
• dashes and parentheses are considered break characters; you can look up 09 or 373 or 5961, but not the whole number.
• dashes are ignored and parentheses are considered break characters, you can look up 09 or 3735961.

Any Word

Determines the state of the checkbox when Word Lookup is opened.

Partial Word

Determines the checkbox state when Word Lookup is opened.

Minimum Length

The minimum number of characters that make a word.

Ignore Words

Ignores words that appear too often (for example, the, and, PO, Box, Ltd).

Customer Lookup Fields

Customers can be word indexed to be located from a Customer Lookup control. Default fields indexed are CustomerName and TradingName. Other text fields may be selected to be indexed.

ContactName is available in the Customer fields which may be indexed. This includes FirstName, LastName for all contacts in the word index for locating Customers.

Customer Sort Order

Select a field to order Customer lookup results by. If blank, results are ordered by Customer Code.

Contact Lookup Fields

Contacts can be word indexed to be located from AR Contacts and Contacts List. Default fields indexed are FirstName and LastName.

Contact Sort Order

Select a field to order Contact lookup results by. If blank, results are ordered by FirstName/LastName or LastName/FirstName depending on user preference.

Sales Group Lookup Fields

Sales Group fields can be word indexed to be located. Default field indexed is AnalysisName.

Analysis Sort Order

Select a field to order Sales Group lookup results by. If blank, results are ordered by AnalysisCode.

Grid Toolbar

Expand Toolbar (Ctrl+F9)

Expand the toolbar to give access to all toolbar options. Press Esc to close the expanded toolbar.

Insert (F4)

Insert a new word or field.

Delete (F3)

Delete the selected word or field.

Export (Ctrl+E)

Exports the list of words as a text file, you can import the same words for another module or Company.

Import (Ctrl+I)

Import a list of previously exported words as a text file, saving time when adding the same or similar words for several Modules or a Company. A sample list of words to ignore is provided with the file name, IgnoreWords.txt.

Rebuild Words (Ctrl+R)

Rebuilds the index, including new fields and settings.